Deputy Company Secretary

3 weeks ago

Bolton, United Kingdom ao.com Full time

**About The Role**: We have an exciting opportunity for an experienced Deputy Company Secretary to join our legal team. You'll support the business by providing high-quality Company Secretarial and Board support. Your role carries a high degree of responsibility and independence, involving contact with Executives, Directors, and the Board. You'll act with decisiveness and professional integrity to ensure AO adapts to regulatory requirements and remain legally compliant.
**Here's What You Can Expect To Be Doing**:

- Supporting the Company Secretary: including assisting with advising on Board matters, corporate governance, LSE/FCA requirements, best practices, regulatory and shareholder inquiries, and deputising for the Company Secretary in their absence.
- PLC Board, Subsidiary Board, and Committee meetings: lead on the arrangement of Group Board and Committee meetings, including:

- Annual scheduling of PLC and Audit, Remuneration, Nomination, and Risk Management Committee meetings, together with subsidiary board meetings
- Preparation of agendas, supported through the Group’s Board and Committee's annual governance planners
- Collating reports and papers for distribution prior to meetings, using the Board Intelligence platform for the dissemination of Board information
- Providing support and guidance to report writers on suitable report structures and appropriate templates ensuring consideration is given to s172 requirements where appropriate
- Liaising with non-Executives and external parties as required in relation to all attendance requirements
- Arranging meeting venues and maintenance of the Cosec calendar
- Attendance and minuting of meetings and recording of resolutions and creation and circulation of Action Logs
- Advising and supporting the Chairs as needed on regulatory developments and best practices for corporate governance.
- Maintaining the Matters Reserved to the Board (and subsidiary Board as appropriate), Terms of Reference for the Sub-Committees, Chair, CEO, and SID, and Board policies such as diversity and appointment and division of board responsibilities.
- Corporate Governance: Monitoring developments in corporate governance (including the Group’s compliance with the FRC UK Corporate Governance Code) and best practice and recommending implementation of or changes in policies and/or processes and reporting requirements, to align with developments, updating the Board and Committees as required.
- Board and Committee Evaluation: In conjunction with the Company Secretary assists with the annual evaluation of the Board and its sub-committee (with an external evaluation every three years).
- Induction of Directors: Assist the Company Secretary in the induction of new directors and drafting of induction documents.
- Compliance: Maintain the corporate compliance calendar. Liaise with other relevant teams across the business to collate appropriate information for publication/submission in compliance with appropriate legislation including Supplier Payment Practices, Gender Pay Gap, Modern Slavery Statement, National Storage Mechanism, and FCA/SM&CR requirements.
- Annual General Meeting: In conjunction with the Company Secretary co-ordinate the arranging, materials, announcements, and filings for the AGM (including drafting the Notice of the Meeting) and liaise with institutional shareholder representative bodies.
- Announcements: Assisting with the preparation, drafting, authorisation, and issuance of stock exchange announcements in conjunction with the Company Secretary, Board, Investor Relations Director, and external advisers.
- Registers: Maintaining the statutory records and books for all Group companies and, with the support of the Corporate Services Assistant, ensuring all Companies House filings are made and the Group Structure Chart is maintained
- Market Abuse Regulations: With the support of the Corporate Services Assistant, maintaining the Company’s restricted, confidentiality and insider lists, PDMRs and PCAs to PDMRs list and issuing briefings to persons on those lists as appropriate.
- Share dealings: Act as Custodian of policies and procedures, prepare and maintain all requisite registers, and ensure effective communications including notifying restricted persons of Close Periods. Ensure that Clearance to Deal requests are dealt with in accordance with the Group Dealing Policy and are logged on the Group’s dealing register and that appropriate notifications and announcements are made.
- Policies and Procedures. Maintaining and developing appropriate governance policies, procedures, associated training, and monitoring, including those relating to the Anti-bribery, Gifts, and Hospitality, Anti-Slavery and Human Trafficking Policy, Whistleblowing, and Conflicts of Interest.
- Share Schemes management. Advising on and administering the all-employee Save As You Earn share scheme and Discretionary Long-term Incentive Plans, taking a lead role in the annual grants and maturi

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