Anaesthetic Secretary

Fixed term for 12 months, part-time 24 hours per week.

The post holder will support the Anaesthetic Department providing an efficient secretarial service to the Anaesthetic Department, Operational Business Manager, Deputy Operational Business Manager and Clinical Lead. The post holder will provide cross cover for fellow members of the theatres and anaesthetics administrative team when required.

Key Areas will include
- To provide administrative support for the following meetings, Departmental Governance for Anaesthetics, Anaesthetic Audit Meetings and Acute Kidney Injury Steering Group and any other departmental meeting as and when required to be discussed and arranged with the Operational Support Manager.
- To facilitate the administration of the Anaesthetic Assessment clinic as and when required.
- To facilitate the administration required for litigation e.g. supporting updating of rotas and formatting or typing statements for the coroner.
- To assist the Operational Business Manager and Clinical Lead to facilitate the smooth running of the Service.

We are committed to recruiting staff who demonstrate the core values and behaviours of the Trust and who are committed to the delivery of high quality services for patients, their families and our staff.

The provision of secretarial duties and administrative support to ensures the efficient, smooth running of the Anaesthetic Department

**This includes**:
- Acting independently to prioritise work load. Exercise independent judgement and initiative when resolving problems.
- Assist in the arrangement of meetings as required by the Operational Business Manager and Operational Support Manager and Clinical Lead as required.
- Collate and prepare agendas and committee papers for the meetings described above in a timely manner.
- Take accurate minutes of the aforementioned meetings.
- Diary management support for the Operational Business Manager, Deputy Business Manager.
- Use of Digital Dictation and Shorthand skills.
- Report medical annual leave, study leave and sick leave to the Operational Support Manager and alert to any potential on the day rota issues.
- Undertaking of general office duties such as photocopying, scanning, filing etc and to type and distribute minutes of meetings as appropriate.
- To carry out any other duties which may be required and to provide cover across Theatres and Anaesthetic Administrative Team at times of need.
- Plan and prioritise own workload to ensure departmental deadlines are met.
- To relay any queries or messages to the Consultants and other Health Professionals in an appropriate and timely manner.
- Adhere to the policies and procedures of the trust.
- Participate and influence policy and service development as appropriate.
- Endeavour to use resources economically.
- Exercise own personal duty of care when using equipment and while on duty.
- Use of LE2.2, ORMIS and CLW rota as required.