Information Compliance Records Management Specialist

2 months ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**

**Main Duties and Responsibilities**
- Fill a rotating duty officer role, leading on records and information management, FOI enquiries, Subject Access Requests, Data Protection Impact Assessments and other data protection related enquiries.
- Provide specialist advice to members of University staff. Raise awareness of their legislative responsibilities and obligations under the Freedom of Information (Scotland) Act 2002, Data Protection Act 2018, the GDPR and related information management legislation and assist in leading activities to best meet the University’s compliance requirements
- Contribute to the development, revision and production of University records and information management practices, policies and guidance to substantially improve the management of the University’s information resources, particularly in relation to digital records
- Contribute to the review and management of the University’s Information Asset Register (IAR)
- Relying on a detailed knowledge and understanding of information legislation, assist in the consultation, when appropriate, between Heads of School/College/Service, University legal advisers and relevant third parties in resolving complex and sensitive records and information management and information compliance cases
- Assist in ensuring a high quality, customer-focused and continually improving records and information management service is delivered to the University
- Monitor and evaluate initiatives in information compliance within the Higher Education sector and beyond, to assess their applicability for the University and its requirements

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**:

A1 Scottish Credit and Qualification Framework level 9 (Ordinary Degree), and relevant formal training i.e. a recognised postgraduate qualification in records and information management with a demonstrable commitment to continuous professional development/or significant experience of records and information management in a complex corporate environment
A2 A comprehensive knowledge of contemporary record keeping practices
A3 Knowledge of records management, data protection and freedom of information legislation in a public sector environment
A4 Awareness of the impact and issues evolving from UK information legislation case law
A5 Awareness of current guidance relating to the GDPR and the changing situation regarding data protection laws and an awareness of the potential impact on the University
A6 Experience of working with Office 365

**Desirable**:

B1 Knowledge and awareness of the developing capabilities of IT systems, including specialist systems developed to meet the need of the records and information management market
B2 Data Protection qualification

**Skills**

**Essential**:

C1 Effective communication, both written and verbal
C2 Demonstrable and extensive training and presentation experience
C3 Ability to work with all levels of University staff
C4 Ability to work, under pressure, to tight timescales whilst ensuring high level of personal productivity
C5 Ability to interpret institutional needs
C6 Organisational and analytical
C7 Attention to detail

**Desirable**:

D1 Change management
D2 Project management

**Experience**

**Essential**:

E1 Relevant extensive professional experience in a records and information management and compliance role
E2 Coordination of information auditing in a large and complex public sector organisation
E3 Provision of in-depth advice, guidance and training on aforementioned information governance and legislation

**Terms and Conditions**
Salary will be Grade 7, £37,474 - £42,155 per annum.
This post is full time and open ended. Relocation assistance will be provided where applicable.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
3 A flexible approach to working.

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