Training Systems Administrator, Band 4

6 months ago


Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

Training Systems Administrator, Band 4- Planning & Workforce Information Team

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

The main duties include, but are not limited to
- Develop the training records system and related processes to ensure that the system is set up to meet the requirements of GHNHSFT and external assessors (i.e., CQC).
- Assist and support the Training Systems Team Manager with the administration of the training records system across the Trust.
- Develop and disseminate reports and develop reporting processes to meet the requirement of end users and the Trust and train administrators in the production of routine reports once developed.
- Ensure appraisal completions are entered correctly into the system and deal effectively with appraisal queries
- Develop the automated data entry capability of the team,
- Ensure that data checking processes are implemented as appropriate to maintain the integrity of all data at all times.
- Assist with the production of webpages in relation to training, liaising with Learning Technology and other key stakeholders.
- Assist with keeping webpages up to date (i.e. training activity dates and associated links).
- Through a high degree of understanding of the training records database and related processes give clear explanations, answer complex questions and propose solutions within the constraints of system functionality.
- Provide advice and support to designated users of the system.
- Work cooperatively and collaboratively with all Education and Development staff within GHNHSFT, to ensure all training is visible and records created, providing a cohesive and effective service.



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