Personal Assistant

2 months ago

Seascale, United Kingdom Balfour Beatty Full time

**About the role**
Balfour Beatty has an exciting opportunity for a **Personal Assistant** to join our Major Projects business unit to work at the Sellafield Site**.**

The Box Encapsulation Plant project is one of the most important construction projects at the Sellafield Site, the plant will play a vital role in Sellafield’s 100-year clean-up programme by taking nuclear waste recovered from the site’s original waste plants and encasing it in concrete so it can be stored in a modern building. The plant is primarily designed to deal with waste from the Magnox Swarf Storage Silo, one of four legacy waste plants prioritised for clean-up by Sellafield Ltd’s owner, the Nuclear Decommissioning Authority (NDA). Alongside that work, the plant will also receive certain wastes from the other three legacy waste stores, the First Generation Magnox Storage Pond, the Pile Fuel Storage Pond, and Pile Fuel Cladding Silo. The BEP Joint Venture project will safely design and deliver a plant and the works in accordance with the requirements of the contract to enable conditioning of wastes from the various donor plants, carried out in line with the needs and to the satisfaction of stakeholders in the Box Encapsulation Project (BEP).

**What you'll be doing**
As a **Personal Assistant**, you will have the following accountabilities:

- Devise and maintain efficient office administration processes to ensure a smooth and efficient service is delivered to team members
- Organise and produce complex (confidential) papers and reports
- Undertake multi diary management and plan schedules in diaries to optimise the working day of allocated executives
- Arrange and attend executive meetings/conferences as required, to take minutes, and ensure appropriate facilities are organised
- Book travel and accommodation
- Prepare and track personal expenses and other ancillary expenditure
- Maintain accurate and secure paper based/electronic filing systems, including archiving
- Maintain full confidentiality of sensitive and confidential business issues
- Support the work of other Executive Assistants during periods of absence or unexpected high volumes of work activity
- Perform ad hoc confidential project work as required
- Review internal presentation documents
- Run ad hoc reports and undertake data analysis

**Who we're looking for**
You will have the following:

- Expert user of Microsoft, PowerPoint, Word and Excel
- Has previous experience of working for a senior executive at board level
- Highly organised and able to work on own initiative with limited supervision
- Discreet and confidential and able to handle issues with great sensitivity
- Ability to engage and build effective relationships
- Strong communication and influencing skills
- Demonstrable ability to prioritise and manage conflicting priorities during busy periods
- Is able to demonstrate a logical, proactive approach
- Possesses a high degree of attention to detail
- Proven ability to work well under pressure and to tight timescales

**Why work for us**
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.

**About us**
Balfour Beatty Major Projects have delivered some of the UK’s most complex and iconic infrastructure projects, including Blackfriars Station, the Olympic Aquatics Centre and the Olympic Stadium transformation. We have the proven expertise to deliver large-scale projects safely and successfully, from consultancy and design, to all aspects of construction and maintenance. Through our expert capability, we work closely with clients to use the latest technology, machinery and innovative solutions to meet their engineering and construction needs.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Job Reference: BBUK06785

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