Project Administrator
2 weeks ago
Job Advert
**P**r**o**j**e**c**t Administrator to HS&W Team**
**Job Summary**
The HSW Administrator supports the HSW team by providing reliable administration function to help ensure the smooth day-to-day running of the team and the overall programme.
**Ke**y Responsibilities**
Reporting:
- Daily, weekly & monthly reporting
- Client reporting
- Contractors reporting (if required)
- Team holiday, sickness monitoring/ approval via multiple spreadsheets
Systems Administration:
- Set-up new starters on systems
- Remove leavers from the systems
- Coordinate the required training for users
General Administration:
- Document formatting
- Producing and formatting Excel spreadsheets
- General ad-hoc duties using MS Forms, Excel, Word & Power Point
- Working closely with HR & finance to organise all Health, safety, and wellbeing training across the entire project.
- Organise weekly Leadership tours and schedule Quarterly Safety Inspections
- Liaise with on-site nurse and Occupational Health partners for well-being and occupational health campaigns
- Health Safety and wellbeing training co-ordination for project
- Organising and promotion of upcoming HS&W initiatives (on site and in the office)
- Update daily, weekly, monthly spreadsheets
- Overseeing H&S processes and procedures
- Monitor H&S systems for outstanding actions, observations and inspections
- Troubleshooting project systems, liaise with document control and IT department if necessary
- Working with procurement, creating requisitions
- Updating/ monitoring strategy
- Creating budget
- Expenses for Team activities or meetings, not general personal expenses
Meeting Administration:
- Booking meeting rooms
- Creating meeting agendas
- Regular Minute taking
- Co-ordinating workshops and sub-contractor meetings
- Collating & distributing packs
- Regular board minute taking
- Helping drive/ initiate wellness campaigns
- Organising team/ department events/ workshops
Desire to want to learn about HSW, with an aim to move into a HSW role.
**Pe**r**s**o**n Specification**
**T**e**chnical Competencies required**
The key technical competencies required to perform the role well are outlined below.
- Good knowledge of ICT systems
- Ability to use office software
- word, excel etc.
**B**e**h**avioural Competencies required**
The key behavioural competencies required to perform the role well are outlined below.
- Good team player
- Organised with a strong attention to detail
- Strong internal customer focus
- Willing and able to act under own initiative
- Enjoys taking on new responsibilities
- Seeks to develop and take on new responsibilities therefore adding
**Q**u**alifications, Certifications and Experience required**
- Relevant proficiency qualification
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