Executive Assistant to The Chair and Chief

2 months ago

StokeonTrent, United Kingdom Department for Levelling Up, Housing and Communities Full time

**Details**:
**Reference number**:

- 344938**Salary**:

- £26,464-
- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- Group: Regeneration Directorate: Places, Infrastructure and Housing Delivery**Type of role**:

- Other**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Stoke-on-TrentAbout the job

**Job summary**:
Are you interested in how we create and curate the places that surround us?

The Office for Place is a newly established non-departmental public body that will develop and share evidence, advice, tools and learning to support the creation and stewardship of places that are beautiful, sustainable, popular, and healthy.

It has its origins in the Building Better Building Beautiful Commission Report ‘Living with Beauty’ which has influenced national planning policy and, through the Levelling Up and Regeneration Act, the requirement for all local authorities to produce a design code for their area, developed through local community involvement and engagement.

This is an exciting opportunity to be part of an organisation whose objectives are to:

- Catalyse a fundamental change within and across all levels of government, communities, and the development, planning and design industries, to support the creation and stewardship of popular, healthy, beautiful, and sustainable places.
- Help neighbourhoods, communities and public servants working on their behalf, to ask for and deliver, and manage existing places, to be popular, healthy, beautiful, and sustainable.
- Support public sector planners and the British design and development industries to be the best place makers in the world aided by improving UK and international data on happiness, health, popularity, and sustainability.

Are you willing to help us meet this challenge?

**Job description**:
The postholder will have responsibility for the Diary management for the Chair (2 days a week) and Chief Executive:

- Scheduling meetings, booking meeting rooms and replying courteously to requests for availability. For the Chair you will need to liaise with a diary manager in an external organisation in relation to wider availability.
- Booking weekly travel and accommodation.
- Scheduling board meetings and checking board availability for training etc.
- Issuing board papers and taking accurate minutes of board and committee meetings.
- Processing board fees and expenses, liaising with the finance officer to ensure they are paid on time.
- Administering the Chair’s annual appraisals for board members and the Chief Executive.
- Administering new appointments to the board, issuing appointment letters, managing personal information and conflict of interest, gifts and hospitality declarations.
- Administrative support to the Executive Team and other administrative and information management duties as required.

**Person specification**:
**Essential Criteria**

You will have:

- Experience as an executive assistant or administrator with diary management duties.
- An ability to work independently, demonstrate initiative and manage your own workload without supervision.
- An ability to work in a team, working collaboratively with colleagues and flexibly to meet the needs of a small organisation.
- Prioritisation, planning and organisation skills.
- Excellent written communication skills and an ability to write clearly and succinctly.
- Excellent interpersonal skills, able to work efficiently with senior executives.
- Good IT and telephony skills and comfortable at using Microsoft packages, especially Microsoft Teams.

**Desirable**
- An understanding of governance and experience of supporting board or committee meetings, including note-taking.
- An affinity with the Office for Place aims and objectives.

**Benefits**:

- Alongside your salary of £26,464, Department for Levelling Up, Housing and Communities contributes £7,145 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:
**We are for everyone**

**We would strongly recommend that applicants get in touch with the vacancy manager to find out more information about this role.**

As part of our pre-employment checking process we will be using your CV to confirm your job history. Please note that by providing us with your CV you are consenting to us using the information enclosed as part of the checking process.

We are for everyone

**CV and Cover Letter Declaration**

We recruit based on your knowledge and

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