Office Administrator

6 months ago


Coalville, United Kingdom Veteran Fire Safety Ltd Full time

**Job Brief**:
We are looking for a Office Administrator to support our Training & Admin function. You will be responsible for communicating with participants and vendors.

In this role, you should combine a strong attention to detail with an ability to multi-task and work under pressure. You should also be a reliable problem-solver and with strong project management skills.

Your goal will be to ensure that our training programs are engaging and run smoothly.

**Responsibilities**:

- Maintain training records (e.g., trainee lists, schedules, attendance sheets)
- Book classrooms and ensure they’re properly set up
- Prepare and disseminate material (e.g., instructional notes, feedback forms)
- Act as a point-of-contact for vendors and participants
- Resolve issues as they arise onsite
- Submit reports on training activities and results
- Ensure employees and vendors follow established policies
- Keep van services & MOTs up to date
- Proof Read legal documents
- Update Social Media
- Any other adhoc requirements

Requirements and skills
- Proven experience as a Training Administrator
- Knowledge of office procedures
- Proficient in MS Office; working knowledge of databases and Learning Management Systems (LMS) is a plus
- Excellent organizational and multitasking ability
- Outstanding communication skills
- Strong attention to detail
- Assist with the booking of external training.
- Book internal training rooms and manage the training schedule.
- Allocate certificates upon completion of training.
- Keep track of the training matrix to ensure training does not lapse or become outdated.
- Keep personnel’s training information up to date on the computer system.
- Ensure neat, tidy, and well-organized filing of training information.

**Job Types**: Full-time, Permanent

Pay: £18,000.00-£22,000.00 per year

**Benefits**:

- Bereavement leave
- Casual dress
- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

Reference ID: Office Administrator


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