Assistant Coordinator, Terminal Procurement

3 months ago

Poplar, United Kingdom Ocean Network Express Full time

**Job Purpose**
Supports the manager and team with the procurement and administrative management (including cost control) of Terminal and Port Services in the Europe and Africa Region.

**Primary Job Responsibilities and Measurement**
**_Strategy Implementation and Optimisation_**
- Support the Manager and Assistant Manager, Terminal Procurement in regular performance review meetings with Terminal and Port Services related operators.
- Assist with procurement strategies for non-Alliance Terminal services based on GHQ / RHQ policy and directions.
- Advise on EDI recommendation / priority setting.
- Pro-actively support Go Green Go ONE initiatives.

**_Terminal and Port Services related Procurement_**
- Support the team with Terminal and Port Services market intelligence and any business opportunities.
- Provide administrative procurement support in the preparation analysis / material prior to contract negotiations.
- Provide administrative support in the finalisation of contracts and service agreements for internal processes (e.g., BoD submission) and system maintenance (OPUS).
- Assist the team in the identification of potential cost saving initiatives.

**_Cost Control / Management Plan_**
- Create and maintain the cost reporting structure and provide guidance to work towards appropriate targets.
- Optimise and communicate free pools. Identify and report avoidable costs.
- Ensure contractual rebates and incentives are reported.
- Support budget control.
- Create and monitor KPI ́s for internal and external stakeholders.
- Contribute to a cost recovery mindset.

**_Compliance_**
- Support the team to ensure that all transactions in relation to vendor procurement and control are fully compliant with company rules and regulations such as UK Bribery Act.
- Good understanding of JSOX and awareness of ISO14001 and AEO procedures.

**_Scope of Data_**
- In conjunction with the Manager and Assistant Manager, Terminal Procurement, work along set budgets for all relevant cost elements related to Terminal and Port Services.
- Monitor that local regions working practices in Europe and Africa can meet the corporate business requirements.

**_Maintenance of Internal Company System Tools_**
- Day to day monitor the correctness and validity of data allowing front lines to organise pricing in the most efficient way, including average cost calculations in conjunction with Cost Control Coordinator.
- Where requested update or validate concluded Tariff Agreements in the system.
- Maintain VRM records in applicable system(s).

**Scope of Role**
- Assist direct colleagues and cooperate to an environment where everyone is enabled to perform to the best of their abilities.
- Support team members in order to achieve personal and/ or team target and KPI’s.
- Maintain an effective relationship with regional and local ONE departments, vendors and customers where required.
- Coordinate Admin and Support Terminal and Port Services Procurement.

**Location**:Ocean Network Express Europe Ltd - London RHQ Office.

**Skills, Qualifications and Expertise**
- Analytical and methodical (essential).
- Strong operational/cost awareness (essential).
- Ability to forge working relationships both internally and with external vendors at multiple levels (essential).
- Strong working knowledge of Excel (essential).
- Good knowledge of other Microsoft office products (highly desirable).
- Good interpersonal & communication skills (essential).
- Ability to work within a team (essential).
- Educated to degree level or relevant apprenticeship (highly desirable).
- Experience of using OPUS (desirable).
- Strong Excel skills (required).
- Experience of shipping or procurement (desirable).

**Competencies**
- Problem-Solving.
- Communication.
- Planning and Organisation.
- Decision Making.
- Innovation and Improvement.
- Teamwork.

**Key Relationships**
- The job holder may deal with outside suppliers to discuss operational data and to negotiate terms and conditions.
- The job holder deals with internal customers such as Trade, Yield & Sales Departments and EDI sections in BPIT.
- The job holder deals with Regional Offices (i.e., National Organisations or Third-Party Agents).
- Members of Terminal and Port Service Department.
- Function head Ocean Procurement.
- Other departments in RHQ London and Sub-RHQ Rotterdam as well as supporting units near-shore and off-shore.
- Country Operational departments.

**What we offer**
- Paid annual leave of 25 days per annum plus UK bank and public holidays.
- Membership of the Company’s Group Personal Pension Plan.
- Performance Related Pay a pay award and discretionary annual bonus linked directly to their performance in addition to annual review.
- Permanent Health Insurance.
- Private Medical Cover (BUPA) after two years’ service.
- Employee Assistance Programme, with free independent confidential support and virtual GP services.
- An interest free annual travel season ticket loan.
- Family leave policies enha

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