Administrator
3 weeks ago
Unitemps are looking for 2 Administrators to work for a HE provider in Birmingham.
This role is a temporary role until 31st July 2024. working hours are 36 hours per week and this can be either 8am - 4pm or 9am - 5pm. This is a hybrid role
- 3 days office/2 Days home.
The role will be based in the Post Award team within the Research Strategy and Services Division. The Post Award team are responsible for the financial management and administration of a portfolio of research projects, including responsibility for funder claims, reporting and forecasting, associated with the academic area(s) that they support.
The Post Award Closures Administrator will have the responsibility of supporting the Post Award team with the close down of research accounts that have come to an end. Tasks will include processing journals, reconciling income, revenue reconciliation and raising queries with various internal and external stakeholders.
**Duties and responsibilities**
- Processing journals in an accurate and timely manner
- Ensuring information from research award supplements, virements and extensions are correctly recorded in the Oracle Fusion system.
- Ensuring cash received is reconciled.
- Creating invoices / credit notes in line with funder terms and conditions
- Review invoices in draft status for accuracy
- Updating project overrides
- Calculating and correcting revenue
- Calculating and correcting overheads
- Receipting partner invoices
- Updating financial spreadsheets
- Running financial reports as required
- Liaise with the appropriate contacts to clear outstanding commitments on projects.
- Review and escalate where invoices are unpaid.
- Liaising with partners where invoices have not been received.
- Archiving (Paper and online files)
- Working closely with Post Award colleagues to ensure tasks are prioritised and working collaboratively to provide effective support.
- Undertaking any ad-hoc duties as may be required by your line manager.
**Skills and experience**
- Some professional experience in a similar role.
- GCSEs to a minimum of grade C/4 in English and Mathematics grade C/4 minimum (or equivalent level 2 qualification).
- Some relevant formal training (such as AAT, other Finance/Accountancy/Business qualifications) would be preferred but is not essential.
- Excellent Financial and analytical skills.
- Good IT skills with working knowledge of standard Microsoft Office software.
- Ability to take responsibility for specific tasks, carrying out duties without needing to refer to others, with scope for some choice and using your own judgment.
- Ability to work on your own initiative.
- Ability to proactively contribute to improving processes and for proposing new ways of working.
- Excellent communication skills, with the ability to communicate clearly and effectively with others.
- Well organised with the ability to prioritise work proactively, independently and as part of a team.
- A good understanding of how to deliver excellent customer service.
- Experience of using and maintaining complex work systems e.g. finance record systems and an aptitude for learning new IT packages and systems.
- The ability to cope with change in a fast moving, dynamic environment where change is often required immediately.
- An understanding of the importance of equality and diversity in the workplace.
**Job Type**: Temporary contract
Contract length: 10 months
**Salary**: £25,506.00 per year
**Benefits**:
- Company pension
Schedule:
- Monday to Friday
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Administrative experience: 1 year (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: Hybrid remote in Edgbaston
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