Executive Assistant

2 weeks ago


Cardiff, United Kingdom The Church In Wales Full time

**Job Title**: Executive Assistant
**Grade**: D - £30,731 - £34,770
**Location**: 2 Callaghan Square, Cardiff
**Contract**: Permanent
**Working hours**: 34.75 hrs/pw

**About Us**

The Church in Wales is the largest voluntary body in Wales with historic roots and an ambitious desire to relate to people of all faiths and none. The Representative Body owns the majority of property assets of the Church in Wales with most managed locally. The Head of Property Services leads a skilled team supporting local churches and Dioceses with the management of property as well as overseeing the disposal of closed churches. His role includes a wide portfolio of responsibilities and relationships with stakeholders and external partners is vital to his role.

**Job Purpose**

The Executive Assistant is a key role that will bring capacity and efficiency to the whole department by both managing the changing, demanding and complex workload of the Head of Property Services and supporting the wider team in certain key ways. The Executive Assistant will work closely with the Head of Property Services on all aspects of work, providing practical support, strong initiative and engagement in the matters competing for attention.

The Executive Assistant will deliver operational services within the team, including acting as a first point of contact, co-ordinating and supporting meetings, preparing briefings, supporting the property management system, processing invoices and correspondence and arranging logistics to ensure that the work of the Head of Property Services and the whole team is efficient, effective and responsive to changing requirements.

**Knowledge, Skills, Qualifications and Experience**
- Essential_
- Excellent interpersonal, verbal and written communication skills, and able to work as a first point of contact.
- Experience of engaging with and developing effective working relationships with a range of internal and external colleagues, stakeholders and suppliers.
- Strong organisational skills and attention to detail, forward-thinking and able to keep pace with multiple fast-moving topics.
- Experience of planning, prioritising and delivering work to a high standard and by the required deadline.
- Able to work well under pressure and work proactively and flexibly to manage competing priorities and continually improve processes.
- Able to co-ordinate (record, monitor and follow up on) various activities and ensure that inputs from others are requested, received and actioned.
- Good drafting skills and able to engage with complex and/or lengthy documents and correspondence and accurately highlight the key points and arguments.
- Demonstrable advanced level proficiency with Microsoft Outlook, Excel, PowerPoint and Word.
- Able to show discretion, maintain confidentiality (particularly in relation to highly sensitive information) and appropriately use own initiative and judgement to make decisions.
- Willing to do the seemingly small tasks which ensure that the work of the Head of Property Services runs smoothly and that problems are promptly solved.
- An empathy with the mission and ministry of the Church in Wales.

**Development Opportunities**

The Executive Assistant post offers the opportunity to develop a wide range of skills in an exciting time when the Church in Wales is making changes to better engage with today’s Welsh society. In addition to working closely with the Head of Property Services there will be opportunities to work with a wide range of internal and external colleagues and stakeholders. The postholder will learn about a wide variety of property issues.

**Benefits**

25 days annual leave plus bank holidays

Death in Service Benefit

**HOW TO APPLY**

**CLOSING DATE**:6 September 2023 at 10.00 am

**INTERVIEWS**: 15 September 2023 in person in Cardiff

**Salary**: £30,371.00-£34,770.00 per year

**Benefits**:

- Company events
- Life insurance
- Sick pay

Schedule:

- Monday to Friday

**Language**:

- Welsh (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 06/09/2023



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