Personal Assistant

2 weeks ago


Glasgow, United Kingdom Lockton, Inc. Full time

**General information**:
**Reference **:002056

**Vacancy location**:
**Location**:
UK, Glasgow, Glasgow

**Vacancy details**:
**Job Profile**:
Lockton - Experienced Professional

**Title**:
Personal Assistant

**Description**:
**Personal Assistant**
- Glasgow_

Since its foundation in 1966 Lockton has grown to become the world’s largest privately held independent by helping clients achieve their business objectives. Today with more than 8000 Associates in over 100 offices worldwide, Lockton’s dynamic and innovative organisation truly embraces its uncommonly independent status.

**Role Responsibilities**:

- Manage diary for the Head of Glasgow (Partner) including liaising with meeting attendees, booking rooms and facilities
- Inputting expenses
- Organising travel including booking hotels, car transfers, flights, typing itinerary, visas when required
- Assisting with on-boarding for new starters
- Assisting with event management for large events (e.g. roadshows, conferences), including venue booking, coordinating attendees, and designing and producing supporting documentation
- Organising team-wide events, including town halls, away days and social events
- Taking, distributing and tracking meeting minutes for the Scottish Executive Committee Meetings
- Keeping Corporate Scotland marketing material current, updating when necessary
- Support the Glasgow team with complex administrative tasks, e.g. office moves
- Contribute to effective working relationships with other business unit PA/EA’s and external clients
- Ad-hoc personal administration duties
- Compile, structure and format new business reports, renewal reports and relevant questionnaires.
- Experience as a PA/EA in a Corporate environment, ideally supporting more than one individual
- Strong IT skills, including Outlook, Word, Excel and PowerPoint are essential, InDesign or experience of it would be advantageous
- Highly organised, with excellent attention to detail and the ability to multi-task, co-ordinate and prioritise your workload
- Excellent communication skills both verbal and written
- Ability to build and maintain strong relationships
- Analytical and problem-solving skills, including research and investigation
- Professional and calm under pressure
- An understanding of and adherence to Lockton standards and procedures.
- Understand the nature of the insurance broking industry and the role that Lockton plays.

In return Lockton remain committed to recognising and sustainably rewarding Associates empowering you to put your clients and their business first.

We attract the best professionals to come and work with us who are excited by our unique culture that values respect, ethical, moral and caring approach, in fact our Associates are our greatest asset.

**Custom section 3**:
**Scheduled**:
Full Time Permanent


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