Optalis - Accounts Payable Administrator - Finance
4 days ago
Job advert- The Accounts Payable role is responsible for the financial, administrative and clerical support of Optalis. Overseeing making payments owed by the company to suppliers and other creditors, paying invoices or bills, and recording the company’s short-term debts. This role is vital for the smooth functioning of the company. This role also oversees Transport for the Services. This includes working with the services to understand transport requirements and working with our leasing companies to fulfil these requirements.
- Main
**Responsibilities**:
- Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records
- Monitoring the Finance inbox, incoming calls and post
- Provide other clerical support necessary to pay the obligations of the organization
- Undertake bank transfers and reconcile company credit cards
- Ensure the accuracy of an organization’s financial documents for payment, auditing and tax purposes
- Clarify any questionable invoice items
- Assemble and review invoices to be completed for payment
- Maintain copies invoices or correspondence necessary for audit purposes
- Obtain proper information and/or data regarding invoice payments
- Check supplier records for any previous payments and assign to correct cost centre for payment
- Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors
- Work with Service managers to arrange transport via leasing companies, oversee fuel cards and manage transport relationships.
- Agresso experience would be beneficial but not essential along with a proven history of working within a high volume environment.
- Based in our Head Office in Wokingham although we can also support occasional working from home.
- We know staff are our most important asset, and work hard to keep them happy and supported. We offer a range of benefits including:
- Our team members get 25 days leave when they join us, an extra day off on their birthday and three extra days leave for five years in service
- We offer a pension scheme through Scottish Widows. Optalis will make a defined contribution on your behalf, alongside your own contribution. We offer salary sacrifice. Paying your pension contributions by salary sacrifice means that the amount you pay into the pension scheme is deducted from your earnings before income tax and NI (National Insurance) contributions are calculated which generates a saving. This will increase your take-home pay, without reducing the total amount that is paid into your pension.- Optalis are a Mindful Employer, which means we are serious about increasing awareness of mental health in the workplace and providing support for our staff.
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