Executive Assistant

4 weeks ago

Wigan, United Kingdom Hays Specialist Recruitment Limited Full time

Executive Assistant - Construction Sector - Wigan £32,000 - £35,000 per annum
**Your new company**
Our client is a well established company with multiple sites across the North West, head office being in Wigan, due to continued growth they are now looking to recruit an experienced Executive Assistant to join the ever expanding team.
**Your new role**
This is a full-time role, primarily Monday to Friday 9am to 5pm however flexibility is an absolute must and will be contingent on the MD's work schedule, commitments, and diary. Responsibilities will include, but will not be limited to: -- Supporting the Managing Director
- Working with a multi-disciplined project team and delivery partners
- Assist in all areas of day-to-day duties through the provision of ad-hoc administrative support to ensure the team works effectively.
- Manage and co-ordinate the Managing Director's diary of internal and external meetings, including all professional engagements and any other appointments, (including personal such as dentist, doctors etc) liaising with other directors as required to arrangemeetings with the Board and other key stakeholders to ensure effective use of time.
- Prepare briefing packs, meeting papers, spreadsheets and all other documentation, chasing up and co-ordinating responses as required by the Director, to ensure meetings run smoothly.
- Format presentations for use in board and executive meetings to create clear and high impact presentations.
- File all documentation effectively to ensure ease of access as required.
- Manage all travel and accommodation requirements effectively
- Act as first point of contact for all enquiries for information from the Managing Director, redirecting and responding as appropriate, and ensuring that all other tasks are completed to a high standard as required.
- Monitor the Managing Director's mailbox, prioritising issues to be dealt with for their attention.
- Undertake secretarial duties for the Managing Director, including producing minutes, maintaining an action log and forward agenda.
- Manage projects as assigned through to completion, for example, organisation of events on behalf of the Managing Director.

**What you'll need to succeed**
- Experience of working as a PA / Executive Assistant in the construction industry
- Experience of using the full use of MS Office suit
- Experience of providing in depth support at MD / Senior / Executive level
- Experience of managing a diary with competing demands and priorities

**What you'll get in return**
£32,000 - £35,000 per annum, Pension, free parking, 25 days holiday plus bank holidays.
**What you need to do now**
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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