Finance Lead

6 months ago

Aylesbury, United Kingdom AgeUK Buckinghamshire Full time

**JOB DESCRIPTION**

**Finance Lead**

**Reporting to**:CEO
**Salary**:£35,000
**Terms**: Permanent
**Hours of work**:Full time (flexible)

**Background**

Age UK Buckinghamshire’s mission is to make Bucks _the_ place to age well.

We will do this by working together to improve older adults’ physical, cognitive, social and financial ‘health’, so they can achieve and maintain their independence and sense of well-being for longer.

We currently support older adults with a range of services, including an Information and Advice line, Welfare Benefits service, a Befriending service supported by 200 volunteers, Home Services referrals to a team of verified housekeepers, gardeners and handypeople, and a hospital discharge support service which features from-hospital transport and in-home support.

But we want to do more, for more people, and move the narrative from the ‘inevitable slow decline’ of older age, to one focused on practical ways to age-better and love later life.

While we have grown as an organisation recently, doubling our income, expanding our services and increasing staff numbers as we endeavour to meet the needs of older people in the county, we have also experienced growing pains, and this new Finance Lead role is designed to help us manage this growth with the appropriate processes, systems and resources to deliver a sustainable charity running services at ‘full cost recovery’ and increasing its income generating capability. The role reports to the CEO and will work closely with the senior leadership team and Treasurer trustee.

**The role**

This role will provide key leadership, management and support of the Finance department, supervising and training relevant members of the finance department to produce budgets, analysis, reporting and finance related insight and rigour across our services and activities. The key task will be to ensure the charity can meet its objective to create a sustainable organisation for the long term, running key services at full cost recovery, ensuring rigorous processes and adopting new systems to deliver automation and efficiency, and supporting the organisation to achieve challenging income growth targets.

You will take a strategic view of our systems and processes and provide clear and timely management accounts and analysis to the CEO and board of trustees. You will be able to manage multiple priorities, work to deadlines and have a keen eye for detail. It is an essential aspect of the role that you can communicate across the organisation at all levels, using language and terminology that is both accessible and empowering.

**Job purpose**

Develop and transform our finance department to ensure delivery of a sustainable charity in the long term, transforming our ability to deliver services at full cost recovery and supporting our income
- generating potential and targets.

**Main tasks and responsibilities**
Financial planning, strategy and governance:

- Oversee the timely financial monitoring, evaluation and reporting of the charity's performance in relation to the charity's strategic priorities and business plans.
- Take overall responsibility for devising, managing and reviewing financial policies, procedures, standards, systems and processes to guide the charity’s financial decision-making.
- Produce finance reports for the Board of Trustees including cashflows, budget updates and finance
- related issues.
- Keep abreast of relevant finance matters including changes to legislation and accounting practices such as regulatory frameworks (i.e. SORP).
- Develop awareness of current/potential impacts on financial matters in the charity sector and communicate these in a timely manner
- Work with the SLT and Treasurer on financial strategy and planning and annual budgets, and lead and coordinate the annual audit/financial accounts/report
- Support Head of Central Services on preparation and delivery of the Finance and Resources Committee papers and actions
- Work with managers to prepare departmental budgets and support and train budget holders as required.
- Prepare quarterly management accounts and forecasts for the Director and the Board of Trustees.
- Ensure legal and regulatory compliance for the charity on all financial matters.

Financial Management:

- Create and present forecasts, communicating these to staff and trustees as required, in liaison with the CEO and senior managers and provide reliable, regular and relevant information to assist management in financial control, forecasting, budgeting and planning.
- Manage payroll and pension functions, owning the relationship with our payroll provider and ensuring the necessary payments and returns are made to HMRC within the timescales required.
- Complete regular reconciliations for our bank accounts.
- Liaise with our payroll provider to ensure the year-end payroll is completed and the necessary returns issued to staff and HMRC.
- Ensure creditor and debtor reports at month end are rec

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