Finance and Operations Director

4 weeks ago

Aylesbury, United Kingdom Action4Youth Full time

JOB TITLE: Finance and Operations Director

HOURS: 37 hours per week, worked flexibly to include evening and weekend work where necessary

LEAVE: 28 days holiday per annum plus bank/public holidays

CONTRACT: Permanent

SALARY: Salary commensurate with this senior role and negotiable subject to experience

PENSION: Up to 5% matched contributions

TRAVEL: Based in Aylesbury with travel around Buckinghamshire and Milton Keynes and beyond.

Hybrid working: 3 days in the office required (Tuesday to Thursday)

Position in the Organisation

  • Reports To: CEO
  • Responsible For: Finance and Admin Teams
  • Working With: The Senior Management Team and Board

This senior post is key to Action4Youth’s continued growth and will work closely with the CEO and other Directors to develop and influence the strategic direction of the organisation to ensure its long-term sustainability. It will have primary responsibility for the safe, effective and financially sound operation of Action4Youth core functions.

The Finance and Operations Director embeds a culture of strong financial management, effective controls and efficient processes within the organisation. You will be expected to provide critical financial information, analysis and insights, and advice and support on financial and strategic management issues, and emerging opportunities and risks, to the CEO, management team and the Board of Trustees.

Duties and Key Responsibilities

  • Financial duties will include but are not limited to, preparing budgets, monthly management accounts, completing the cash flow projections, maintaining the fixed asset register, managing complex VAT payments and claims which include business, non-business and exempt activities, managing the team, developing policies and controls, managing the debtors, preparing statutory accounts, producing reports for the Board, attending board meetings and filing statutory accounts.
  • Planning for audit and leading on ensuring effective reporting and stewardship of resources.
  • Advise and work with the Board of Trustees’ Finance and Risk Committee, reporting as required.
  • Supporting the CEO on A4Y’s strategic development .
  • Lead on managing Action4Youth’s Risk Register, understanding and evaluating new risks.
  • Lead on all HR matters, ensuring legal compliance and high standards of management.
  • Oversee, and when appropriate, initiate new contracts for Action4Youth’s IT support.
  • Assess and evaluate contract opportunities and risk.
  • Lead on updating and managing the organisation’s policies.
  • Ensure high standards and appropriate compliance across the organisation In Data Management and security and be Data Protection Officer.
  • Ensure Action4Youth’s continued accreditation with ISO 9001.
  • Manage staff teams with a diverse array of talents and responsibilities, providing support where appropriate on behavioural, safeguarding and staff management.
  • Oversee systems for the measurement of the organisation’s impact, outputs and outcomes.
  • Produce accurate and timely reports.
  • To be responsible for building strong relationships with partner agencies.
  • To monitor and evaluate business delivery success.
  • Deputise for the CEO when required.

Action4Youth

  • To deliver plans and opportunities for expansion and growth to support the Strategic and Operational Action Plan in order to achieve sustainability and stability and to support the Action4Youth core offer i.e. Infrastructure Support Offer, delivery and outdoor education.
  • To be responsible for building strong relationships with partner agencies.
  • To monitor and evaluate business delivery success.
  • Undertaking responsibility, as part of the team, for all Health and Safety and Compliance related matters.
  • Attend events and meetings when required.
  • Support the continued development of quality standards as specified by Action4Youth.
  • To have regard for the vision of Action4Youth and to display a commitment to equal opportunities.
  • Monitor, evaluate and report any behaviour, conversations or comments which are inappropriate within a setting for children and young people.
  • Deputise for the CEO as appropriate and as requested

Other Duties

To carry out any other Action4Youth duties as required by the CEO including:

  • Attending meetings and functions as requested by the CEO.
  • Fulfilling any other reasonable duties requested by the CEO.
  • Providing written reports for Action4Youth meetings when required.
  • Administering own workload which includes meeting targets and deadlines in line with the Action4Youth Performance Management System.
  • Attending relevant CPD training events in line with Performance Management appraisal.
  • Working within the guidelines of Action4Youth policies and procedures.

Action4Youth is committed to safeguarding and protecting the young people that we work with. All our posts are subject to a safer recruitment process, including the discourse of criminal records and vetting checks. We have policies and procedures in place that promote safeguarding and safer working practices across the organisation.

Person Specification

Knowledge/Experience:

Experience of operating at a senior level in an SME (Essential)

Experience of achieving high standards in compliance across all areas (Essential)

Managing contract negotiations (Essential)

Experience/understanding of charity finance management (Desirable)

Technical Job Related Skills:

Fully Qualified Accountant CIMA/ ACCA/ ACA/CIPFA (Essential)

Excellent communication, presentation and public speaking skills (Essential)

Good IT skills, ideally including finance systems, ideally Xero (Essential)

Excellent negotiation skills (Essential)

Understanding and experience of managing VAT (Essential)

Contract negotiation and delivery (Desirable)

Ability to support the tender process (Desirable)

Personal Job Related Skills

Strong leader with emotional intelligence

Analytical mind set

Strong commercial acumen

Focused, hardworking and effective

A positive, enthusiastic and ‘can do’ approach to work.

Sense of humour, warm personality

Communicate well at all levels, internally and externally

Ability to share information with other agencies and stakeholders

Strong interpersonal skills, tact, sensitivity and diplomacy.

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