HR Assistant
6 months ago
We have an excellent opportunity for a HR Assistant to join our HR team, based in our Nottingham office, to provide administrative and generalist HR support to the Senior HR team. Our hybrid working policy requires that you work at this location for a minimum of two days each week.
Potter Clarkson LLP is one of the leading pan-European Intellectual Property law firms, with seven offices across the UK, Denmark, Sweden and Germany.
We offer clients a full IP service to support them in achieving their commercial objectives. We pride ourselves in the exceptional level of client care offered by our approachable and engaged team.
We have over 90 patent and trade mark professionals and 10 IP solicitors, who are expertly assisted by over 130 support staff and state of the art IT infrastructure.
The firm is consistently ranked in the top tier of major legal guides, such as Legal 500 and MIP. We also hold three independent ISO accreditations which evidence our high level of environmental awareness, service provision and information security.
We are committed to promoting a healthy work-life balance, and supporting the wellbeing of all our people. We offer a wealth of health and wellbeing benefits and resources including healthcare, attractive flexible working options, sports and social groups, virtual mindfulness sessions, a virtual wellbeing hub, mental health first aiders, and a busy social calendar.
**Responsibilities**
- Leading on the ordering of gifts for long service, weddings etc.;
- Leading on administration audits and maintaining employee files on the HR systems;
- Leading on processing right to work checks, reference checks and criminal records on new starters. Sending reminders and escalating missing documents prior to start date to the Senior HR Advisors;
- Processing new starter Occupational Health assessments, and escalating reports to the Senior HR Advisors;
- Keeping the induction booklets up to date, and booking induction schedules into diaries;
- Booking probation review meetings into diaries;
- Supporting with the booking of annual review meetings;
- Managing the travel season ticket loan process;
- Supporting the Senior HR Advisors on ad-hoc HR projects and process improvements;
- Assisting the Senior HR Advisors with policy updates;
- Managing accounts for University job boards and acting as a point of contact for queries and IP careers;
- Maintaining a directory of useful contacts, including recruitment consultants and providers;
- Supporting the Senior HR Advisors with benefits administration;
- Primary point of contact for CSR activities;
- Supporting with issuing letters and other administration, including supporting with references, annual salary review, promotion and bonus processes;
- Drafting contracts and changes letters;
- Managing the administration of employee health checks;
- Carrying out, and reporting on, exit interview data and induction surveys;
- Supporting with gathering data and running reports for ad hoc surveys and tenders;
- Developing and demonstrating a good understanding of our policies and processes;
- Supporting the team by proactively providing us with new ways of working, tools and ideas to help us continuously improve;
- Developing a solid understanding of the HR system, and supporting the Senior Advisor to ensure data is accurate and up to date;
- Updating the absence log and ensuring absence data is reflected in the HR system;
- Supporting with other ad hoc tasks as and when required.
**Requirements**:
- CIPD qualified to level 3 or working towards this is desirable, or equivalent experience;
- Basic knowledge of employment law and a background in HR administration is also desirable;
- Ability to manage and prioritise own workload;
- Good interpersonal and communication skills;
- Strong IT skills with good working knowledge of MS Office products;
- Previous experience within the legal or professional services sectors would be desirable;
- Approachable, can-do and positive attitude.
**Benefits**
- Competitive salary based on experience.
- 24 days holiday + Bank Holidays.
- A generous company pension scheme.
- Healthcare package.
- Birthday leave.
- Flexible working policy.
- Travel loan scheme.
- Discretionary annual bonus.
- Purchase of extra holiday scheme. Company away days & social events.
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We are committed to providing a highly supportive, inclusive and stimulating workplace for all our people. Read more about how we’re building a more equal, diverse and inclusive culture here.
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