Ward Administrator

5 months ago


Lincoln, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

We are pleased to be able to offer this exciting opportunity for and enthusiastic and reliable ward secretary to join us on Castle Ward. This is an opportunity for a motivated, skilled and passionate individual to provide secretarial and administrative support to the team on our brand new 19 bed acute, female inpatient ward This is a part time office based position

You will be a key member of the team who will be responsible for contributing to the smooth running of the administration processes on a busy inpatient ward. You will work alongside another member of the admin team to provide a full and efficient secretarial/administration service to the ward team, including organising meetings, minute taking, ordering of equipment and other data requirements using Word, Excel, and clinical systems. You will be dealing with a wide range of enquiries in a welcoming yet professional and sensitive manner, ensuring confidentiality at all times.

We offer training and development opportunities for the successful applicant

To undertake administration duties for the Fens, to correspond with the DWP for patients benefits.

To support the Fens with Ward environment budget and spending so that our patients have a positive experience on the ward.

Preparation of Admissions & Discharges packs and paperwork including Mental Health Act Papers, Scanning onto RIO, Minuting Staff Meetings, Medical Devices Link to ensure all medical devises are regularly assessed and safe to use.

Ordering food and other supplies for the ward. Updating Z Drive and Access Requests for new starters.

Updating documents used on the ward and restocking. Petty Cash / Patient Money management.

Mental Health Act Heatmap monitoring and updating. Liaising with Estates for repairs.

Management of the ward Lease Car - Organising repairs, Service, and related documents.

Updating Data Quality Dashboard. Archiving of documents. Preparing and updating Carers Packs which are sent out on Admissions

Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,800 staff, and serving a population of over 766,000, our people lie at the heart of everything we do.

You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England, in an area heralded as a fantastic place to live and work. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of ‘outstanding’ for well-led and ‘good’ overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We’re really proud of this

We are also leading the way in transforming care, with multi-million-pound transformation of patient environments and radical redesign of community services.

This is the time to join and help redesign our services of the future. We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.

To provide a full and efficient secretarial service to the ward team including dealing with incoming mail, the provision of minute taking, preparation and distribution service and maintaining details of the team’s whereabouts.

To respond to queries and incoming calls on a daily basis, which may be non-routine and can sometimes involve information of emotional and distressing circumstances, ensuring prompt attention in a professional and sensitive manner, assessing situations and seeking further information where required.

To ensure patient and staff confidentiality is maintained at all times adhering to Trust and national policy regarding same.

To manage own workload, seeking advice when required, performing routine office procedures including typing of reports, letters and other documents, opening and distributing correspondence, dealing with outgoing post, photocopying, filing and faxing in accordance with current trust procedures.

Using word processing skills, to provide a typing support to the team including reports, letters, memorandum, minutes, and rotas

To have a thorough working knowledge of electronic systems including e mail, SHARON, Clinical systems and Datix and to update these systems in a timely and accurate manner where required.

To ensure essential paperwork and policies within the team are kept up to date, informing staff of changes and new policies.

To prepare and process documentation in respect of the electronic ordering, receipting and payment of stationery and goods in accordance with Standing Financial Instructions.

To maintain healthcare records within the are


  • Ward Administrator

    6 months ago


    Lincoln, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

    We are pleased to be able to offer this exciting opportunity for and enthusiastic and reliable ward secretary to join us on Castle Ward. This is an opportunity for a motivated, skilled and passionate individual to provide secretarial and administrative support to the team on our brand new 19 bed acute, female inpatient ward This is a part time office based...

  • Ward Clerk Position

    3 weeks ago


    Lincoln, Lincolnshire, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our team as a Ward Clerk. This is an exciting opportunity to work in a dynamic and supportive environment, providing excellent patient care and administrative support.Key ResponsibilitiesCommunicate effectively with patients, visitors, and staff to ensure a smooth and efficient...

  • Ward Clerk Position

    4 weeks ago


    Lincoln, Lincolnshire, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    About the RoleWe are seeking a skilled and enthusiastic Ward Clerk to join our team at United Lincolnshire Hospitals NHS Trust. As a key member of our administration team, you will be responsible for providing exceptional patient care and administrative support to our patients and visitors.Key ResponsibilitiesCommunicate effectively with patients, visitors,...

  • Ward Clerk Position

    4 weeks ago


    Lincoln, Lincolnshire, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    About the RoleWe are seeking a skilled and enthusiastic Ward Clerk to join our team at United Lincolnshire Hospitals NHS Trust. As a key member of our administration team, you will be responsible for providing exceptional customer service to patients, visitors, and staff.Main ResponsibilitiesCommunicate effectively with visitors, patients, and staff to...


  • Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    About the Department Shuttleworth ward is a 28 bedded Orthopaedic Unit specialising in Orthopaedic Trauma About the role The Orthopedic trauma team requires an experienced administration assistant to help support. This opportunity is especially exciting for someone who can provide clerical and administration support to the trauma team and customer care to...

  • Ward Clerk Position

    4 weeks ago


    Lincoln, Lincolnshire, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    About the RoleWe are seeking a highly skilled and motivated Ward Clerk to join our team at United Lincolnshire Hospitals NHS Trust. The successful candidate will be responsible for providing administrative support to our ward team, ensuring the smooth running of our discharge lounge and providing excellent customer service to our patients and visitors.Main...

  • Ward Administrator

    6 months ago


    Lincoln, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

    To provide a full and efficient secretarial service to the ward team including dealing with incoming mail, the provision of minute taking, preparation and distribution service and maintaining details of the teams whereabouts. To respond to queries and incoming calls on a daily basis, which may be non-routine and can sometimes involve information of emotional...

  • Deputy Ward Manager

    4 weeks ago


    Lincoln, Lincolnshire, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    Job SummaryWe are seeking an experienced Adult Nurse to join our team as a Deputy Ward Manager on Waddington Unit, a 26-bedded haematology and oncology ward. The successful candidate will have the opportunity to work with a fast-paced admission unit, providing holistic palliative care to end-of-life patients, and managing conditions and side effects...

  • Ward Clerk

    3 months ago


    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    Job summary The discharge Lounge is located on the lower level of Lincoln county hospital. The department can hold 18 patients at any one time with a high turnover throughout the day. . We care for patient from all ethnicities and social are looking for a friendly, enthusiastic ward clerk to join us. You will be well supported and welcomed into our...


  • Lincoln, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

    An exciting opportunity to work in mental health services. We are looking for an empathetic and enthusiastic individual with a passion for working in acute female inpatient services. This vital role involves interacting with the patients on a daily basis and helping them meet their daily needs. A key part of the excellent care that we strive to provide for...

  • Ward Receptionist

    5 months ago


    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    The Ward Receptionist is a member of the ward who acts as an interface between the unit, hospital services, patients and public. To perform clerical duties to assist with the smooth running of the neonatal service. To provide a friendly and informative first contact to the neonatal service. Undertaking reception duties, dealing with hospital staff parents...


  • Lincoln, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

    Visible Security Duties Issuing of keys and maintenance of key inventory Issuing of staff safety alarmsControl of all access to the unit via visible security office To escort professional visitors to their required destination within the secure part of the wards. To record all patient leave in all required logs both electronic and paper copy. To monitor all...


  • Lincoln, Lincolnshire, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    United Lincolnshire Hospitals NHS Trust is seeking a motivated and enthusiastic Ward Clerk to join our team. This is an exciting opportunity for the right candidate to contribute to the delivery of high-quality patient care in a dynamic and supportive environment.


  • Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    Band 4, Orthotics Administration Team Lead (37.5 hours per week) Within therapies we have an brand new opportunity for a B4 Administration team leader to oversee the administration teams at our four main orthotic departments. The job involves supporting therapy services to maintain and develop the interface between ULHT and our contracted provider. The role...


  • Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    Band 4, Orthotics Administration Team Lead (37.5 hours per week) This position is available as either substantive, fixed term for 1 year or a secondment for between 6-12 months negotiable at interview. Within therapies we have an brand new opportunity for a B4 Administration team leader to oversee the administration teams at our four main orthotic...


  • Lincoln, United Kingdom United Lincolnshire NHS Health Trust Full time

    **1. Job Details** Outpatients Senior Administration Assistant **Job title**: Band 3 **Current Job grade**: Outpatient Support Manager **Reports to (Title)**: Clinical Support Services **CMT**: Outpatients Appointment Services **Department/Ward**: **Location/Site**: **2. Job Purpose** - To ensure patients receive Outpatient, Routine, Urgent, Suspected...


  • Lincoln, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

    The post holder will be a key member of the research team, providing clinical and administrative support to a wide range of clinical trials. Interpersonal skills and communication both written and verbal will be essential. The post will support a number of studies at any one time, meeting participants both in the community and on inpatient wards, so...


  • Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    A new and exciting opportunity has arisen within the CSS division for a conscientious and enthusiastic Business Unit Support Administrator. This post will play a pivotal role in the delivery of Oncology and Haematology services by providing high quality person centred care to our patients. This is a new role within Oncology and Haematology and the role...


  • Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    To identify system or user issues and provide a resolution. To record and monitor all helpdesk calls. To provide an efficient, cost effective and co-ordinated solution to temporary staffing requirements for all (non-Medical) groups of staff employed by United Lincolnshire Hospitals NHS Trust. To place staff of all grades and professional groups to cover...


  • Lincoln, Lincolnshire, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

    Join Our Team: HousekeeperAt Lincolnshire Partnership NHS Foundation Trust, we are seeking a dedicated individual to join our team as a Housekeeper. As a key member of our healthcare team, you will be responsible for maintaining a safe and clean environment for our patients and staff.Key Responsibilities:Ensure high standards of cleanliness are maintained...