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Cash Allocation Administrator

3 months ago

London, United Kingdom Antal International Full time

**My Park Royal client are recruiting for a Cash Allocation Administrator, to support their growing team.**

**This is a Temp to Perm position paying £28-30K**

**Must have experience**
- **Purpose of the Job**:
Responsible for Cash Allocations for **USA regions**:
New York/ Los Angeles/ Miami and Chicago
- **Work alongside and assist UK/Europe Cash Allocation Supervisor with any queries (cover in absence)**

***
- Cheques (will be scanned/banked in USA)
- Recurring Credit/Debit Cards
- ACH/BACS Transfer
- **Assist UK/Europe Cash Allocation Supervisor with any Group queries**

***
- **Allocation period 24 hours from date of arrival in Bank**:

- ** **Daily Tasks**
- Download Bank Statement for all USA regions
- Allocate/update system with scanned cheques cleared in Bank from the previous day.
- Download Card Virtual Payment Report (Authorised.net)
- Download Customer Weblink Payment Report (Orbital Gateway)
- Enter receipting details on Excel Spreadsheet separating into the region they represent
- Reconcile receipts to ensure they match total in Bank
- Ensure Cash Book is reconciled (daily)
- Add any new recurring card paying customers to Orbital Gateway on-line portal and update payment type on the client record to match
- Assist US Credit Controllers to Process monthly recurring Card Payments
- Investigate and follow up Checks deposited with no remit details, client must be contacted and payment allocation information obtained, so allocation can be completed within allocation period.
- Activate client record status from 'new' status once Advance Payment is received
- Respond to receipting enquiries received from internal staff and external clients.
- Ensure Unidentified receipts requiring investigation are followed up quickly and thoroughly to prevent cash receipt build up and to ensure client records are updated within the 24 hour allocation period.
- Assist and support US Credit Controllers to resolve receipting queries
- Source and identify long term credit balances

**Monthly Tasks**
- Assist UK Controller with adding new Direct Debit Mandates and processing at end of month
- Process recurring card payments
- Update Monthly Cash report in Power BI to show receipt breakdown of payment types receipted into the business, within the month
- All Check Receipting to be completed in time to respect the Month End close.
- Update client record with correct collection status and controller
- Auction House monthly reconciliation
- Other Ad hoc duties as advised by Group Credit Control Manager
- ** Knowledge, Skills and Experience**
- Previous knowledge of a computerised accounting system
- Experienced in Sales Ledger
- Must possess **Advanced Excel** skills
- Good working knowledge of Word
- Excellent customer service skills
- Broad aspect of Cash Allocation is **mandatory**:

- Must be assertive and proactive
- ** Main Accountabilities and How These Are Achieved**
- Must be able to work unsupervised.
- Must possess high attention to detail
- Prompt accurate and up to date client records to be readily available.
- Must be able to prioritise workload to achieve no daily overlaps of cash by using initiative to ensure all receipts are posted the individual client records by
- Ensure end of day bank reconciliation

Parkside Recruitment Ltd is acting as an Employment Business in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.