Allocator
7 months ago
**WHO WE ARE**
- TED BAKER IS A QUINTESSENTIALLY BRITISH BRAND WITH A GLOBAL REACH
- At Ted Baker, we know what it means to be a truly forward-thinking designer brand. From our iconic shops to the thoughtful details and playful touches which sets our product apart from the crowd. Our people all have a passion for retail and take pride in planning and selling beautifully designed collections.
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**THE ROLE**
- An allocator role is the gateway to a rewarding career in merchandising, working alongside a very talented, hardworking team. The role is primarily admin focused and allocators provide support to the entire merchandise team. Allocators ensure that stock is directed to stores in the right volumes at the right time to optimise profitability. This includes analysing store/web sales and replenishing stock when it is low or allocating new product when it arrives in the warehouse for the first time. The Allocator will often be the first point of contact for the stores to the merchandising team. It is important that the Allocator has a keen eye for detail so that the retail stores/web never run out of stock.
**MAIN RESPONSIBILITIES**
- Running weekly reports which inform decisions and actions for the week and month ahead
- Managing stock levels in stores/websites to ensure sales are optimised through the correct allocation of stock
- Communication with stores and the warehouse to ensure the smooth transit of stock In and out of the warehouse to stores
- Liaising with other parts of the business as and when necessary
- Actioning any price/product code changes on the ERP system
**MORE DETAIL**
- REPORTS
- Running the Monday morning reports - Merchandise, Bestsellers, Store vs. Plan, Intake
- Running daily intake report to identify what new styles or repeats have come into the warehouse. Allocate the styles as and when required, depending on phases.
- Reviewing bestsellers report in detail, providing feedback and observations
- Part Week bestsellers run - go through and double check bestselling lines and forecasted cover
- AX
- Working proficiently with the company ERP system called AX
- Allocate enough stock for all necessary styles (quantities dependent on time of year, any events, sale etc)
- Update Product Price List on AX with prices when required
- Set up and run new styles onto Ideal Replenishment Plans
- MEETINGS
- Bestsellers meeting - merch team - review each product area and discuss any issues/highlights of the previous week
- Attend wider business meetings as required to discuss any amendments to delivery dates and update accordingly on the delivery schedule
- SEASON AND PHASES
- Set up the allocation plan for the season and update when necessary (when new styles are agreed, quantities change and styles are transferred).
- Set up and keep updated phases and options spreadsheets, providing feedback to relevant business areas as required
- Checking what is due in and what is outstanding. Chase up any outstanding styles with relevant teams.
- STORE COMMUNICATION
- Action transfers on a fortnightly basis - analysis of store requirements.
- Gathering feedback and trading patterns from stores
- WAREHOUSE AND SHIPPING COMMUNICATION:
- Daily communication with the warehouse regarding the Pick Schedule, delivery issues and replenishment.
- Communication with Shipping regarding priority styles, TBDC booking sheet and delayed or outstanding deliveries.
**TOOLS OF THE TRADE**
- Entry Level - No experience required but some retail knowledge is preferred
- Excel - Intermediate Level
- AX ERP - No experience required - training as and when required
- Strong organisational and administrative skills with excellent attention to detail
- A strong communicator both verbal and written
- This is a busy role, so being able to prioritise efficiently and work to deadlines is very important
**OUR VALUES**
- AUTHENTIC
- We have the freedom to be our ‘best self’, being true to ourselves and others
- KIND
- We try to do the right thing: for each other, our communities, our planet and for Ted
- CURIOUS
- We are hungry to explore, innovate and think differently
- COURAGEOUS
- We have the confidence to be brave, have fun and discover the unexpected
- INCLUSIVE
- We embrace and respect individuality and celebrate difference & diversity
**BENEFITS**
- At Ted we offer a range of benefits to keep you well including our healthcare scheme, access to Aviva’s wellbeing app to track your fitness goals and assistance from the Retail Trust when you need a little help with life’s ups and downs. If you want to cycle to work, you can join our tax-free cycle scheme or if getting the train is more your thing then we’ll help with an interest free loan for an annual ticket.
- We want you to share in Ted’s success so we’ll invite you to join our corporate bonus scheme. For your longer-term financial wellbeing we’ll pay into a pension scheme for you with Aviva.
- And finally, we want you to enjoy wearing Ted We have a fantastic
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