Pa to Head of Department

3 weeks ago

London, United Kingdom Financial Conduct Authority Full time

PA to Head of Department in Authorisations (12 Month FTC)

We are looking for an experienced PA to support and represent the Head of Department of our Approved Persons & Mutuals (APM) Department in Authorisations.

APM is responsible for the assessment and approval of Non-executives and Senior Executives in Financial Services firms. We are committed to delivering improvements in the FCA’s approach to assessing senior individuals and the overall governance of firms. Separately we are the registering authority for mutual societies with responsibility for assessment and registration of co-operative societies, community benefit societies, credit unions, building societies and friendly societies.

Working together with the departmental administrator and other PAs in the division, you will have the chance to be involved in and see decision making at SLT level, as well as being part of the management team.

What does the role involve? What are the key responsibilities?

The role holder will be an integral part of the departmental management team and therefore must be prepared to be involved in, and contribute to, discussions on the wide range of topics important in leading this function.- Providing a dedicated and professional service to the HoD, assembling and disseminating information on his behalf and progressing actions as appropriate;-
- Diary management - ensuring commitments are managed smoothly, within time constraints, and that associated arrangements (e.g. briefing requests) operate efficiently;- Meeting papers - managing meeting papers for the HoD including requesting papers in good time, coordinating department and other briefings, managing the flagging/bring forward system in OneNote and chasing 'actions' from others where necessary;- Managers meetings - preparing agendas for the Management meetings, taking a note of key actions and following up actions where necessary;- Acting as a point of contact for the HoD, including liaison with senior management and external stakeholders;- Investigating issues and resolving queries (escalating/advising HoD as appropriate) and ensuring full communication with contacts/Division as relevant;- Coordinating departmental communications and any other ad hoc papers or presentations;- Organising department events, including liaising with internal conferencing as appropriate;- Working closing with the departmental Engagement Team to ensure an effective contribution to the wellbeing of colleagues;- Working closely with and providing support where required to the wider Auths PA/administrator team.

Skills/Experience Required

Minimum- Experience working in a Personal Assistant capacity with administrative and strong organisational experience;- Experience of establishing, developing and maintaining effective relationships with senior stakeholders; and- Experience using Microsoft Outlook, Excel, Word and PowerPoint.

Essential- Ability to work calmly under pressure to tight deadlines and to juggle competing priorities;- Ability and confidence to make timely decisions based on relevant analysis in absence of the HoD where appropriate;- Ability to work proactively and autonomously;- Ability to influence a range of internal and external stakeholders;- Team player with the ability to work on own initiative;- Highly diligent and attentive to detail;- Trustworthy and conscientious;- Commitment to improve processes and share good practice; and- The role requires you to have access to sensitive and confidential information. Maintaining security and confidentiality of information is of paramount importance in this role.

Desirable- Knowledge and understanding of the FCA.- Knowledge of the development of management information and the ability to produce and analyse such data.

About the FCA

At the FCA, we’re creating a fair and more resilient financial system. We’re establishing more transparent relationships between financial services and their customers, building trust in financial markets and protecting vulnerable consumers.

The FCA's Values & Diversity

Our ambition is to create a diverse and inclusive workplace that reflects the society we serve, helping us to be a better regulator.

Useful Information- This role is graded Senior Professional Support
- Corporate.- This is a Maternity Cover for 12 months.- The FCA has a national role and is committed to a national footprint. This role can be based in London (Stratford), Leeds or Edinburgh.- The FCA has London and National Pay ranges to reflect regional differences. The salary for this role will be:
- London - The salary will be £26,000 - £35,000 plus a competitive- benefits package
- and non-contributory pension.-
- National The salary will be £23,500 - £32,500 plus a competitive- benefits package
- and non-contributory pension.-
- Applications for this role close on 29th January 2023 (midnight).- Applications will be reviewed and progressed from 30th January 2023.

Recruitment Process- Competency-Based Interview

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