Hysteroscopy Medical Secretary

3 months ago


Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

An opportunity has arisen for a motivated and enthusiastic individual to join the Gynaecology Team in the role of a Hysteroscopy Support Medical Secretary at Bradford Royal Infirmary 30 hours per week.

The jobholder will provide a comprehensive appointment booking service for Hysteroscopy outpatient clinics. The purpose of the role is to support the Hysteroscopy Secretary. The jobholder will play a key role in the management of all Hysteroscopy patients and will work closely with the Hysteroscopy Secretary, the Gynaecology Oscopy Team, Clinicians, Nursing and other Admin staff within Women’s services.

For the role you will work within a multi-disciplinary team, and be responsible for a range of duties related to patient pathway management, including; diary management, audio transcription and word processing of clinical letters, production of reports and other correspondence as required by the Medical Team. The post holder will be expected to cross cover colleagues of the same and other bandings in times of annual leave and sickness.

An appropriate speed and accuracy of typing is desirable but not essential for this role and this will be assessed at interview. You will have a high standard of communication and interpersonal skills with the ability to work with staff at all levels. You will have enthusiasm, motivation and demonstrate pride in your work.

Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:
We value people

We are one team

We care

We’re keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.

PRIMARY DUTIES & AREAS OF RESPONSIBILITY

Providing secretarial/administrative support relating to a specialty team, including diary upkeep, ordering stationery, typing, filing, faxing, photocopying, opening and distributing mail as appropriate.

To type, clinical letters and discharge summaries, minutes of meetings, medical reports, results letters.

To ensure patients pathways are monitored and

To input clinical/administrative data for retrieval for audits and presentations.

Receive and manage telephone and personal enquiries, which may be of a sensitive nature, in a constructive and sympathetic manner, referring to the appropriate person where necessary and rerouting these calls when required.

To ensure that case notes are kept up to date and that all investigations and other material (outside notes and films) are available for clinic appointments/admissions and that letters/results are filed in the appropriate place in the case notes.

Maintain efficient office systems, and maintain a booking out system for all case notes and x-rays. Liaise with medical records and other departments/hospitals to locate patient case notes on behalf of the consultant, wards or secretarial colleagues.

Cover secretarial colleagues during periods of sickness, annual leave or training which may include full secretarial cover and management of own workload when necessary for substantial periods of time throughout the year. Prioritising workload, working on own initiative as far as possible and ensuring work is carried out in specific timescales, meeting both Trust and Government deadlines.

Works in close liaison with other secretaries and administrative teams to assist in the smooth running of the department to undertake other clerical duties as delegated by the colleagues as and when required.



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