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Accounts Payable Assistant

4 months ago

Thame, United Kingdom Chevron Traffic Management Full time

Job Title - Accounts Payable Assistant - Fixed term Must have experience in accounts payable

Mon-Fri - 37.5 (09:00- 17:30)

Location - Head Office Thame - Oxfordshire

What a fantastic opportunity to join a wonderful team

Salary will be discussed based on Experience and qualification

**Benefits**:

- Highly competitive salary
- 26 days holiday and 8 Bank Holidays
- Company Pension
- Free Traffic Management Training
- Access to our Internal Academy and Career Development
- Employee Assistance Programme
- Refer A Friend Scheme of £750
- Fill Your Boots Rewards - saving an average of £400 per year
- Career Development
- On-site free parking

Why Chevron Traffic Management

Chevron TM specialises in the provision of temporary traffic management services throughout the UK, providing physical and digital traffic controls to ensure that works are carried out safely and workers and the general public are safe.

Managing traffic for organisations working within Utilities, Rail, High Speed Network, Local Authorities and Events we place huge emphasis on our performance and ability to deliver, meet and exceed our clients' expectations. We give expert support from the consultation and design phase, right through to work completion and sign-off.

About the role of Accounts Payable Assistant

The Accounts Payable Assistant will be fully responsible our Highway Resource Solutions entity and will be working on the Chevron TM company Leger too. The role holder is responsible for processing invoices in the ERP system, ensuring the payment runs are made on a timely fashion, reconciling Bank, reconciling supplier statements, and working with and supporting the AP Supervisor. The role-holder will also be responsible for liaising and resolving supplier queries with the depots and suppliers.

Responsibilities of an Accounts Payable Assistant
- Processing Invoices and Credit notes
- prepare and process electronic transfers and payments
- bank reconciliations postings
- prepare and perform payment runs
- post transactions to journals, ledgers, and other records
- reconcile accounts payable transactions
- Maintaining the Accounts Payable Inbox
- prepare analysis of accounts
- monitor accounts to ensure payments are up to date
- research and resolve invoice discrepancies and issues
- maintain supplier files
- correspond with vendors and respond to enquiries with liaison through commercial
- produce monthly reports
- month end accruals
- assist with month end closing
- provide supporting documentation for audits
- provide support and training to other members of the team
- other Ad hoc duties

What looks good as an Accounts Payable Assistant
- Competent in the use of Microsoft Office software, especially Microsoft Excel, and accounting systems (currently Access Dimensions moving to Netsuite)
- Previous demonstrable, practical relevant experience in a Finance environment that required regular reporting, in an Accounts Payable environment, or in a management accounting environment
- Good Communicator and Team Worker. Out-going, comfortable on the telephone
- Highly motivated and able to work under their own initiative
- Persistent, resilient, organised, flexible, pragmatic
- Excellent attention to detail
- Solid grasp of double entry book-keeping and basic accounting principles

Comfortable in a change environment (investment in new business systems is underway, role holder will need to adapt accordingly)

EQUALITY AND DIVERSITY AT CHEVRON
Chevron TM believe the skills, capabilities and talents of our people are the key to our success. We benefit enormously from the diversity and variety of our workforce and are fully committed to maintaining and encouraging this diversity.

The richer the mix of people, skills and cultures; the greater the range of inputs, viewpoints and experiences. Because of this, Chevron TM is fully committed to being an equal opportunities employer, defined by its diversity and opposition to all forms of unlawful and unfair discrimination.