Project Officer/administrator

5 days ago

Oxford, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Project Officer/Administrator - Admin & Clerical**
**Reference no: Oxfordshire 5224576**
**Pay Rate: £12.45 per hour PAYE**
**Role Length: This opening assignment is for 9 - 10 months** You will be required to work from the office (currently every Friday and every other Monday) as well as home working. This post plays a key role in the smooth running of the Programme Management Office supporting the Infrastructure Delivery of the Major Infrastructure Portfolio. Supporting local Service leads and with the PMO Manager, you will support the lifecycle management of a project or portfolio of projects, co-ordinating the key deliverables to ensure complete solutions are delivered on time, within budget and to agreed standards. Projects will be focused on ensuring change is embedded within the teams through innovative solutions to difficult problems. Job Responsibilities:

- Ensure that agreed project management methods, standards and processes are implemented throughout the project lifecycle from project start up to closure and review
- Support the Programme Leads and Project Managers in the production and maintenance of project plans
- Develop, maintain and update key project documentation including risk & issue logs, action & decision logs, change control records, benefits plan and other key documents
- Set up and maintain systems for recording, monitoring and reporting project costs where required
- Support the Programme Leads & Project Managers in the production of appropriate reports, including highlight, exception, project closure and any other key reports
- To manage and facilitate the flow of essential information within the project and to the PMO by ensuring the relevant updates and requests for information are provided in a timely manner
- Organise, prepare and where appropriate facilitate key meetings including Project Boards, Project Team meetings and workshops, ensuring decisions and actions are captured and followed up where required
- Support the Project Team to develop and implement effective communication plans
- Demonstrate commitment to continuous improvement by considering feedback from key stakeholders and use own experiences to support the ongoing development of project management tools and templates
- Support effective Project evaluation by ensuring Lessons Learned are identified, captured and analysed and key improvement actions applied at a project level or escalated to PMO
- Where appropriate act up into the project manager’s role for agreed meetings or tasks.
- Take ownership of own Continuous Professional Development and actively seek opportunities to build Project Management skills, knowledge and experience
- To work in partnership with colleagues, to the values and principles of the Transformation Unit and in accordance with the strategies, policies and procedures
- Supporting the PMO Manager to ensure the projects are managed and delivered using the project management guidelines; develop and maintain project plans and documentation to required standard, manage the implications of risks, issues and change requests on the project scope - escalating through the appropriate governance channel. Manage the change control process, ensure key decisions and meeting minutes are documented and communicated
- Contribute to Business Development support tasks that may include activities such as: forward planning/scheme of delegation/ business continuity/ information governance/ performance information
- Raising Purchase Orders, processing invoices and monitoring expenditure. Actively contribute to financial forecasts for projects and programme and maintenance of budget monitoring

**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:

- Previous experience in a similar role
- Experience of working within a project management environment
- Ability to use microsoft packages including outlook, word, excel, powerpoint, sharepoint, teams & project online
- Ability to work in a fast paced environment including the ability to travel to and work from different sites and to work outside normal office hours on occasion
- Excellent interpersonal skills and ability to interpret and communicate complex written and statistical information
- Ability to produce reports/papers for meetings and presentations and to support others in the Team in the preparation of papers
- Experience of handling invoices and managing procurement and contracts
- Experience of minute taking during meetings, agendas, managing multiple calendars and collating documents for meetings
- Experience of working within local government, another large organisation or with multiple partners (desirable)

**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**
**If you are successful i

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