Personal Assistant

6 months ago

Rotherham, United Kingdom Fortem People Full time

Our client is going through an exciting period of growth and development and is looking for an experienced Personal Assistant to support members of their Executive Management Team (EMT).

You will play a pivotal role in helping them and their teams make the best use of their time. Your duties will be varied, including managing projects, scheduling, and attending meeting and conferences, arranging travel, and dealing with expenses and credit cards.

Working alongside a team of other PA’s, you will specifically support the Chief Financial Officer, HR Director, Chief Transformation Officer, and Chief Information Officer.

**Key Duties**:

- PA support to four Directors and their teams (CFO, HR Director, Chief Transformation Officer and our Chief Information Officer)
- Supporting cross region/function projects and coordinating the different team members
- Diary management; scheduling meetings, appointments, and events
- Provide full meeting facilitation for external, corporate and internal meetings as required
- Handle queries, requests and complaints through to resolution
- Producing a variety of professional documents, such as letters, reports, and presentations
- Arranging travel, transport and accommodation
- Event and conference coordination and support
- Liaising with EMT, staff, stakeholders, suppliers, and clients
- Processing cash and credit card expenses
- Maintaining both paper based and electronic filing systems
- Screen and direct phone calls, and distribute correspondence
- Working to the strictest confidentiality
- Work closely with the EMT PA and Reception teams; including Reception cover on an ad-hoc basis

**Key Requirements**:

- At least 5 years’ experience in a Personal Assistant role supporting a senior level manager
- Proficiency using the full MS Office suite
- Excellent communication skills, both written and verbal
- Comfortable working to tight deadlines
- Experience in using independent judgement to make decisions
- Strong problem solving, time management and organisational skills
- Calm, conscientious and a can-do attitude

**Location**:Rotherham

**Salary**:£27,000 per annum

**Holidays**:27 days annual leave plus bank holidays

**Benefits**:
Contributory pension scheme

Full access to MyFIRST Rewards discounts scheme powered by Reward Gateway

Employee Assistance Program

Private Medical and Life Assurance

The opportunity to develop within an established team

**Job Types**: Full-time, Permanent

**Salary**: £27,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- Life insurance
- Private medical insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Rotherham: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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