Personal Assistant

1 month ago


Oxford, United Kingdom Emprego UK Full time

**Job description**

**JOIN A TEAM THAT’S CHANGING THE WORLD**

WAE Technologies Limited exists to accelerate the advantage and impact of our clients. We do it through innovative engineering and technology that solves complex problems and brings a step-change in weight, speed, and efficiency. Join us to help fulfil our mission to accelerate an efficient, electric, and sustainable future.

An opportunity has arisen for **Personal Assistant - Senior Leadership Team** to join our Leadership & Support team in a rapidly expanding and exciting work environment. This is a key role in supporting the CCO and CSO, serving as a coordinator of their schedules, travel, and supporting communication and coordination with internal business teams and external stakeholders.

**Job role**:

- Manage and organise a high-volume professional calendar across multiple time zones and priorities, schedule and coordinate appointments, meetings, and travel as necessary, including the facilitation of hospitality and catering as required.
- Arrange complex and detailed international travel including flights, hotels, visas, ground transport, as well as producing comprehensive and detailed itineraries considering cost and integrity to the WAE brand.
- Proactively send reminders to the CCO and CSO and relevant stakeholders of reporting deadlines and support the creation of reports and presentations as required.
- Filing and minute taking where requested.
- Assist the EA to CEO with event planning, including Christmas Parties, Staff Open Days etc.
- Work closely with other PA’s and EA’s where appropriate, whilst sharing best practice maintaining effective relationships both internally and externally, and ensuring adequate secretarial cover is maintained across the team.
- Management of all expenses (concur) and credit card reconciliations each month.
- Providing Holiday sign off and absence recording for the Directors’ reports

**You’ll have**:

- You will be representing WAE and the C-Suite, therefore excellent communication skills, discretion and professionalism is a must.
- Previous experience in a PA role, supporting senior management with extensive diary management.
- Additional industry experience, that may support would be beneficial
- The ability to work to a high standard with little direction, often under pressure with the ability to be resourceful and multi-task.
- Strong MS project, excel and power point skills
- A proactive approach to work, with a high level of attention to detail and enjoy working to deadlines.
- The ability to work collaboratively, with no task too big or small and build relationships across the whole business
- Must be able to flexible in working between Grove HQ (Oxfordshire) and Kidlington Office (Oxfordshire) locations. This is an essential pre-requisite of the role.

**We’ll provide**:

- Training to add to your existing skills and accelerate your career
- A supportive and empowering work environment

**Application deadline**:
**Location**:
We are based on the WAE technical campus in Grove, Oxfordshire, UK. 20 minutes’ drive South of Oxford, UK. And Kidlington, Oxford.

**Disclaimers and DEI**:


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