Purchase Ledger Finance Administrator

2 weeks ago


Gateshead, United Kingdom River Tees Multi-Academy Trust Full time

**About Us**

River Tees Multi-Academy Trust is a small but growing Trust in the North East of England serving some of the most disadvantaged communities in the country. We provide the highest quality education for learners who have struggled within the mainstream schooling system. Children and young people are welcomed in to our academies, regardless of their challenges, past history or additional needs.

They may have been permanently excluded, are at risk of exclusion, have health needs that prevent them attending their usual school or have additional needs that require a specialist placement. Working for River Tees Multi-Academy Trust takes a special person, someone who thrives off helping others. Someone who is passionate about changing lives. If you are that person, we are that school. The package we provide gives a wealth of opportunities for a person who wants to pursue a career breaking cycles and changing lives.

We offer a full well-being package, the most amazing family to work with and a career path that you can design.

**JOB TITLE: Purchase Ledger Finance Administrator**

**GRADE: Scale Point 5 - 8 - £21,575 - £22,777 (Full Time Salary)**

**HOURS: 37 Hours per week. A reduction in hours can be negotiated**

**WEEKS: To be agreed, but would require a minimum of Term Time plus 10 days**

**LOCATION: Gateshead**

**RESPONSIBLE TO: Trust Business Manager / Finance Officer**

**JOB PURPOSE: We require a Purchase Ledger Finance Administrator to contribute to the River Tees Multi Academy Trusts overall Financial Service to its Academies, primarily in purchase ledger tasks and purchase ledger invoice processing.**

**Main Responsibilities**
- Maintain correct purchase ledger accounting records; process purchase ledger invoices correctly and in a timely manner on the finance system to ensure the timely and correct payment of suppliers (ensuring continuity of business operations and the integrity of data entered into the finance system with regard to operating expenses).
- Liaise with Business Administration teams in each Academy; for example when an invoice is received without an order number, and resolve such queries.
- Verify the outstanding purchase order commitments; check the outstanding purchase order list is valid on at least a monthly basis to ensure missing invoices are processed and outstanding commitments are still valid.
- Work with suppliers; reconcile supplier statements to the finance system supplier account; request copies of missing invoices from the supplier; correct any invoices which might have been processed incorrectly; resolve remittance allocation queries with suppliers.
- Pay suppliers; run and distribute suggested payments reports for approval in order to pay suppliers.
- Expert Finance portal user; endeavour to become an expert and one of the ‘go to’ individuals when it comes to the Finance Portal system.
- Ad-hoc reports; assist other members of staff with ad-hoc queries regarding general operating expenditure.
- Work with Auditors; during Internal and External Audit provide auditors with evidence to support the accounting record reported is correct, and systems are working correctly.
- Refer to and follow the Finance Handbook in order to comply with Academy financial governance.
- Work to the finance and resources team’s timetables; in order to report information to the Head teachers, CEO, Trustees, Auditors, DFE and Companies House to meet the required statutory reporting deadlines.
- Assist Finance Officer in preparation of some management accounts tasks where required

**Person Criteria**
- A willingness to take responsibility for getting the accounts correct in the performance of their role and a helpful, cooperative and conscientious nature.
- A desire to study towards becoming AAT qualified either from the beginning or to continue existing studies would be preferable for the role (RTMAT would support studies).

**Job Type**: Permanent

**Salary**: £21,575.00-£22,777.00 per year

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 14/04/2023



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