Procurement Support

7 months ago

Port Talbot, United Kingdom Volac International ltd Full time

Volac is a fast-growing, ambitious international dairy business. We turn our passion for dairy nutrition into great products that advance the health and performance of consumers and farm animals.

Our heritage inspires us, because it’s built on family values and innovation. We care deeply for our customers and enjoy helping our partners, friends and communities prosper, so together we create a sustainable healthier world.

**About the role**

The Procurement Department are responsible for Supplier Quality Assurance (non-technical) ensuring all Quality Assurance Accreditation, Technical Data Sheets and Material Safety Data sheets from suppliers are kept up to date. Also, Supplier Set Up requests are controlled via the Procurement Department. This permanent role within Volac is required to provide vital procurement administration support to the Procurement Team.

**The main purpose of the role**

The role provides support for the Procurement Managers, in specified Procurement Administration tasks that require back-ground Procurement knowledge and excellent ERP understanding and awareness.

The role will have a close working relationship with all Procurement Managers and the SQA Co-Ordinator and is based at Port Talbot.

**Working Relationships and Environment**

This role reports to the Senior Procurement Manager and is responsible for delivering accurate data within the ERP systems, and Procurement support to the Procurement Managers.

Key internal relationships are:

- Procurement Managers: Liaise with on aspects of Procurement Support
- Procurement Admin colleagues: Liaise with on aspects of data requirements for ERP and SRM
- Personal Assistant to Supply Chain Director: Provides administration support to SCD and HoSCS
- Accounts Payable
- Site Technical and QA
- Engineering Stores
- Site purchasing functions

**Principle Accountabilities**
- Ensure that all processes and procedures are followed, in accordance with the Business Management System.
- Administration support for Procurement Managers.
- Ensure that documentation within area of control is kept up to date on IFS, in accordance with the rules set and in collaboration with key technical personnel to ensure the clarity of the specifications and expectations of the company are met.
- New Supplier Set up on IFS.
- Ensure that SRM element of IFS is kept up to date and any changes/updates are communicated promptly.

**Principle Responsibilities**
- Procurement support for Procurement Department on all system aspects, to include but not exclusive to supplier agreements, compiling scorecards, supplier review information, supplier compliance information, risk register, maintaining cases, specifications, site review information, ensuring master data accuracy, market indices, maintaining NDAs and contracts.
- Provide reports that assist with supplier maintenance and development.
- Set up of new suppliers on appropriate systems, ensuring that the Head of Procurement is made aware of any suppliers who fail to return the requested information
- Set up of Supplier for Purchase Part.
- Maintaining all supplier/product related QC and QA data, ensuring this is kept up to date at all times on IFS.
- Maintain Market indices information in a format to enable easy of access and interpretation by procurement managers
- Assist SQA Co-ordinator, upon request, on any supplier requirements for systems in place.
- Assist with development and administration of Procurement Department Processes and Procedures, in accordance with the Business Management System.
- Create and maintain training guides for key processes in SRM/IFS
- Participation and involvement in Volac projects, upon request.
- Participation in Continuous improvement activities contributing to the efficiency of the procurement department and Volac.
- Be recognized key user for Procurement on IFS.
- Monitor Supplier Agreements routinely and ensure the status is kept updated by site representatives.
- Provide full absence cover for SQA admin colleagues on system tasks, ensuring the service levels offered by the Procurement Department are not compromised at all.
- Assist with Supply Chain Change Requests for the Procurement Managers, in conjunction with Innovations and Technical departments.
- Provide support to Procurement Managers on raising cases, ensuring all documentation is up to date and appropriate, and complaints are closed out accordingly.
- To proactively use the company ERP system IFS to meet the requirements of the role and to actively seek support and training where required
- Liaise with Accounts Payable Department, where appropriate, to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
- Assist Procurement Managers, upon request, when sourcing new items or suppliers.
- Assist with efficient running of Procurement, including sourcing of consumables and travel arrangements.
- Assist Procurement managers with purchasing process to ensure efficient procure

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