PMO Coordinator

5 months ago

London, United Kingdom AD Associates Full time

**Job title: PMO Coordinator**

**Reporting to: Senior PMO Manager**

**Who are we?**

We are a London based, internationally experienced, collective of creative, technical and operational experts for the hospitality leisure and travel industries. The shared experiences of our studio, passion for creativity, and collaborating to deliver great design, is at the heart of who we are.

We are bold. Unafraid to ask questions and to learn. Most importantly, we love what we do

**What you’ll be doing**

You will provide support across the Group of companies, currently;
AD Associates is an experiential & spatial design agency, specialising in the travel and hospitality sectors based in the heart of London. The team cover a diverse range of creative, operational and technical roles and work across strategy & concept, architecture & interiors, identity & wayfinding, and artwork & styling.

Baya Dynamics (BD) is a software development and services agency. Using creativity and innovation and leading-edge technology it produces immersive experiences in VR, AR and mixed reality environments. BD is forward thinking, using a video gaming environment to deliver projects to its clients within the hospitality, leisure, and travel sectors.

NOKT is an architecture and interior design studio based in the UK, operating globally on residential and commercial projects.

The aim of the role is to support the PMO Manager and Senior PMO Manager, Project Manager(s) and the Project Team in all aspects of a project lifecycle, such as
- Developing and updating the project management methodology that is used on all projects
- Reviewing project proposals, budgets, schedules, and other planning documents with Project Manager
- Preparing interim reports on the status of projects and providing regular updates to management on projects’ progress
- Reviewing/ Quality check on the incoming and outgoing documentation to determine whether they meet company standards
- Ensuring Timesheets have been completed and approved on a weekly basis
- Liaising with the project teams to ensure the upkeep and communication of the Milestone and Events tracker for the projects
- Supporting/arranging travel arrangements for the project team and security passes where needed
- Collating Project Expenses, confirming approval with the Project Manager/Lead before being sent to the Finance department
- Supporting and developing the PMO team and be the point of contact for any Smartsheet queries.

**What we’re looking for**
- High attention to detail
- Strong project coordination and support experience
- Strong organisational skills
- Progress reporting to internal stakeholders
- Basic understanding of SmartSheets
- Understanding of M365 software
- Ability to plan and adapt to companies needs
- Self-motivated and proactive
- Strong communication skills
- Excellent time management

**Benefits**
- An exciting opportunity to work for a London-based Design Agency.
- 20 days holiday (plus bank holidays) that increases with service
- Seasonal parties and local social events
- A generous ‘refer a friend’ scheme
- Employee Assistance Programme, offering support and confidential advice for you and your family when you need it most
- Pension scheme
- Regular Check-in’s with your manager, as a new starter you will have 2 & 6-week check-in’s.
- Opportunity to enhance skills by attending CPD training events both on and off site.
- Exposure to shows and exhibitions and opportunity to go onboard ships to see our work
- Friday happy hour, 5pm
- ‘Team Time’ monthly studio update - what’s going on, what have we worked on, any show/exhibitions to see

**Job Types**: Full-time, Permanent

Pay: £30,000.00-£38,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Health & wellbeing programme
- On-site parking
- Referral programme
- Sick pay
- Work from home

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday
- No weekends

**Experience**:

- Project Management: 1 year (preferred)

Work Location: Hybrid remote in London, EC2V 6AA

Reference ID: PMO Coordinator

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