Vehicle Administrator

4 weeks ago

Ipswich, United Kingdom Seven Asset Management Full time

Seven Asset are seeking to appoint a Vehicle Build & Logistics Administrator to join our busy Operations team.

Is your attention to detail second to none? Are you passionate about delivering excellent customer service? Are you highly organised? If you can answer YES to all these questions, then we want to hear from you.

**What Can We Offer You?**
- The chance to join a forward-thinking Company who have prided themselves on service and reputation since their inception in 1997
- An opportunity to be part of a vibrant culture
- Competitive salary
- 20 days holiday which increases with length of service, up to 25 days
- Life assurance from day one
- Free 24-hour employee assistance program
- Free health & wellbeing subscription
- Sister companies to provide more opportunities for progression
- Dress down Fridays
- Working hours of 0900 - 1700, Monday - Friday
- Town Centre office

**What We Need From You?**
- Excellent telephone manner and customer care skills
- Comfortable with basic IT operating systems
- To be able to work in a fast-paced environment
- To complete all tasks to a high standard
- Ability to work on your own initiative
- Possess good all round team player capabilities
- High levels of attention to detail in regards to checking current and historical data

**Responsibilities and duties**:

- Ensure all vehicle information is recorded and filled in correct vehicle files.
- Update vehicle contracts with dates, rates, chassis number, registration numbers and add to Key2.
- Update relevant departments of all new vehicles status’s such as OTR dates, compliance documents, finance documents.
- Vehicle added to buildsheet and SA number supplied.
- Supplier asked for estimated delivery day (to be monitored and chased/revised on buildsheet)
- IT to be informed if new customer so automated reports & portal log in’s can be set up.
- O Licence and insurance details to be gained from customer.
- If chassis and registration number allocated then this. can be added to Jaama and build sheet.
- Vehicle arrived and bodybuilder/dealer - build sheet updated.
- Liase with each supplier at each stage to ensure communication of arrival at next build stage all the way through to PDI (build sheet being updated at each stage)
- Raise any engineer sheets in Key2 and allocated engineers labout and parts if required.
- Ensure we have reg and chassis number and Jaama is updated.
- Plan delivery date and update POD and advise customer.
- Ensure we get proof of registration and tax from dealer and ensure all other compliance documents are received.
- Compliance and finance documents are checked against vehicle and scanned
- IT to be informed of imminent delivery so reports can be made live prior to delivery.
- Contract and all other financials implemented on Key2 and final check from compliance supervisor of all Key2 items including checking service planner to ensure event spread of inspection & MOT numbers.
- Load and administrate all vehicle movements onto POD system
- Manage and oversee the administration of vehicles coming off fleet with regards to EOC and excess mileage
- Uploading EOC Charges into KEY2

**Salary**: £21,000.00-£23,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ipswich: reliably commute or plan to relocate before starting work (preferred)

Work Location: One location

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