Head of Estates and Operations

3 days ago

Edinburgh, United Kingdom Teacheroo Full time

The Role
**Head of Estates and Operations** - Full-Time | Permanent**
- **8.30am - 5pm, Monday to Friday.**:

- **Flexibility is required to cover emergencies and on-call rota.**:

- **6 weeks plus 8 days annual leave entitlement.**
- **Closing Date - 22nd May 2024**:

- **Interviews - W/C 27th May 2024**

Job Purpose

The Head of Estates and Operations reports directly to the Business Director and is responsible for:

- Estates master planning with the Business Director, and leadership of Capital projects;
- Leadership of all internal operations functions (cleaning, maintenance and grounds, transport, room booking and major events);
- Operational management of outsourced support providers;
- Management of Health and Safety and security across the campus;
- Support of sustainability programmes and initiatives;
- Supporting income generation through the commercialisation of school facilities;
- Securing best value and delivery through contract management (including maintenance, domestic, catering, waste).

Accountable to:
Business Director

Main Responsibilities
Key Responsibilities
- Management and Policy:_
- Provide dynamic, creative and effective leadership of the Facilities team, ensuring excellent customer service levels are maintained and that the needs of the School are met;
- Line management of the Facilities Co-ordinator, Maintenance Technicians, Head Janitor and Head Groundskeeper;
- Advise and contribute to the development and implementation of the school’s overall Estate Strategy and master plan, through work with the Business Director, Senior Leadership Team, the Head and the School’s Council;
- Ensure completion of actions in the annual School Improvement Plan related to Estates and Operations;
- Ensure appropriate out of hours emergency cover is arranged, including being part of this rota;
- Provide input to the School risk register and ensure that department risks are identified and managed appropriately;
- Produce and update relevant policies, such as Major Incident, Transport, Allergies;
- Prepare papers/reports and present them to Council Property Committee;
- Attend operational SLT meetings as required.
- Health and Safety:_
- Ensure the School complies with all current Health and Safety legislation and best practice, and provide advice and guidance to the Head on Health and Safety matters;
- Keep up to date with legislation and best practice on Health and Safety and ensure the School is compliant;
- Keep policies and procedures updated, including the Health and Safety Policy, risk assessments, Crisis Management plan;
- Arrange and minute the termly Health & Safety Committee and provide reports as required;
- Ensure that regular inspections are carried out to identify unsafe premises, plant, equipment and machinery and that appropriate working conditions, practices and procedures are in place;
- Oversee fire safety requirements, i.e. regular testing and servicing of the fire alarm system, fire extinguishers and emergency lighting, fixed wire testing and PAT testing, and fire evacuation procedures and drills. Ensure that fire risk assessments are completed and that recommendations are implemented;
- Oversee the management of asbestos, including maintaining the asbestos register;
- Oversee legionella testing and risk management;
- Ensure that a contractor permit to work system is operated, including ensuring that all visitors to site are recorded and accompanied as appropriate during school hours.
- School Building and Grounds:_
- Develop and prioritise the Estate Asset Management Plan, informed by the Condition Survey and agreed budget, and present this to Council Property Committee;
- Prepare business cases and feasibility studies for capital projects;
- Work with the Facilities Co-ordinator to ensure that maintenance issues reported by staff are addressed on a timely basis, in an efficient and effective manner;
- Manage and monitor the maintenance and capital budgets, including procurement of suppliers in line with the Procurement Policy and ensuring expenditure is approved in line with Delegated Authority;
- Oversee cleaning, catering, maintenance and service contracts to ensure these are completed to specification, are on time and within budget;
- Monitor developments in and ensure compliance with all relevant statutory and regulatory requirements;
- Ensure that school buildings and grounds are kept safe, secure, clean and generally well presented, and manage issues relating to the site including e.g. parking and neighbour relations;
- Ensure that operating manuals, risk assessments, completion certificates, maintenance records and service drawings for all buildings are properly obtained and filed;
- Ensure on-site accommodation is inspected and maintained and that appropriate licence to occupy agreements are in place;
- Ensure that the School is adopting practices and implementing changes which contribute to achieving its net carbon zero target.

Capital Development:

- Contribut

  • Senior Head of Estates Operations

    1 week ago

    Edinburgh, Edinburgh, United Kingdom Scottish Council of Independent Schools Full time

    Head of Estates and Operations - Full-Time | Permanent 8.30am - 5pm, Monday to Friday. Flexibility is required to cover emergencies and on-call rota. 6 weeks plus 8 days annual leave entitlement. Closing Date - 22nd May 2024 Interviews - W/C 27th May 2024 Job Purpose The Head of Estates and Operations reports directly to the Business Director and is...

  • Head of Estates

    1 week ago

    Edinburgh, United Kingdom The Royal College of Surgeons Edinburgh Full time

    Additionally, the College is in the early stages of considering a masterplan project centered around the A-Listed Playfair Building which turns 200 in 2032. You will be key to informing and enabling this project driving development and investment to ensure the estate continues to be an inspiring place for people to thrive for the next 200 years. Your...

  • Estates Officer

    2 months ago

    Edinburgh, United Kingdom University of Edinburgh Full time

    **UE06: £31,396 - £36,024 Per Annum** **Full Time, 35 hours per week** **Open Ended (Permanent Contract)** **Estates Officer (Operations) - Edinburgh College of Art **The Opportunity**: Situated within the dedicated ECA Estates Team, the Post holder provides second line support in all matters relating to facilities and buildings management across...

  • Estates Officer

    3 weeks ago

    Edinburgh, United Kingdom University of Edinburgh Full time

    **UE06: £31,396 - £36,024 Per Annum** **Full Time, 35 hours per week** **Open Ended (Permanent Contract)** **Estates Officer (Operations) - Edinburgh College of Art **The Opportunity**: Situated within the dedicated ECA Estates Team, the Post holder provides second line support in all matters relating to facilities and buildings management across...

  • Head Of Operations

    2 weeks ago

    Edinburgh, United Kingdom RECRUITMENTiQ Full time

    RECRUITMENTiQ is working in partnership with a successful independent Scottish legal firm seeking to appoint a Head of Operations to assist in realising its ambitious plans to develop the business significantly over the next 3-5 years. The firm has a strong focus in 4 principal sectors; Land and Rural Business, Renewable Energy, Real Estate and Private...

  • Estates Operations and Safety Manager

    4 weeks ago

    Edinburgh, United Kingdom Science and Technology Facilities Council (STFC) Full time €62,178 - €68,395

    Estates Operations and Safety Manager Science and Technology Facilities Council Contract Type: Permanent Hours: Full-time Together, our scientists, technologists, engineers and business support teams explore the unknown and turn what they find into work that changes the world around us. To support the UKs national centre for excellence for ground and...

  • Head of Operations

    1 week ago

    Edinburgh, Edinburgh, United Kingdom Teacheroo Full time

    Head of Estates and Operations - Full-Time | Permanent 8.30am - 5pm, Monday to Friday. Flexibility is required to cover emergencies and on-call rota. 6 weeks plus 8 days annual leave entitlement. Closing Date - 22nd May 2024 Interviews - W/C 27th May 2024 Job Purpose The Head of Estates and Operations reports directly to the Business Director and is...

  • SQL Database Administrator, Home Based

    4 weeks ago

    Edinburgh, United Kingdom Head Resourcing Full time €40,000 - €50,000

    Database Support Analyst Edinburgh - hybrid Head Resourcing is pleased to be working with our Edinburgh based financial services client as they look to hire a talented Database Support Analyst. Our client provides a range of outsourced investment services to private banks, advisory businesses, and wealth managers and have offices in both Edinburgh and...

  • Housing Estate Officer

    1 week ago

    Edinburgh, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 350378**Salary**: - £28,300- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - MOD - Defence Infrastructure Organisation**Type of role**: - Estates - Operational Delivery**Working pattern**: - Flexible working,...

  • Estates Operations and Safety Manager

    4 weeks ago

    Edinburgh, United Kingdom Science and Technology Facilities Council (STFC) Full time €62,178 - €68,395

    Estates Operations and Safety Manager Science and Technology Facilities Council Salary: £62,178 to £68,395 per annum (dependent on skills and experience) Contract Type: Permanent Hours: Full-time Location: UKATC, Royal Observatory Edinburgh, Blackford Hill, Edinburgh EH9 3HJ Closing date: 9th June 2024 Together, our scientists, technologists,...

  • Database Administrator

    1 week ago

    Edinburgh, Edinburgh, United Kingdom Head Resourcing Full time £40,000 - £50,000

    Database Support AnalystEdinburgh - hybridHead Resourcing is pleased to be working with our Edinburgh based financial services client as they look to hire a talented Database Support Analyst. Our client provides a range of outsourced investment services to private banks, advisory businesses, and wealth managers and have offices in both Edinburgh and...

  • Management Assistant to Estates Finance

    2 weeks ago

    Edinburgh, United Kingdom University of Edinburgh Full time

    **Grade **UE05 £25,742 to £29,605 per annum ( **A revised salary range for this grade of **£27,979 to £32,332 **is planned to take effect from Spring 2024).** **CSG / Estates / Finance.** **Fixed Term Contract - Temporary (12 Months).** **Full Time - 35 Hours Per Week.** **The Opportunity**: The Estates Department of the University of Edinburgh is...

  • Head of Operations

    1 week ago

    Edinburgh, Scotland, United Kingdom GILLESPIE MCANDREW LLP Full time

    Gillespie Macandrew is a successful independent Scottish legal firm seeking to appoint a Head of Operations to assist in realising its ambitious plans to develop the business significantly over the next 3-5 years.The firm has a strong focus in 4 principal sectors; Land and Rural Business, Renewable Energy, Real Estate and Private Client, supported by growing...

  • Estates Operations and Safety Manager

    4 weeks ago

    Edinburgh, Edinburgh, United Kingdom STFC - The Science and Technology Facilities Council Full time

    Location: UKATC, Royal Observatory Edinburgh, Blackford Hill, Edinburgh EH9 3HJTogether, our scientists, technologists, engineers and business support teams explore the unknown and turn what they find into work that changes the world around us. Whether it's sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in...

  • Estates Operations and Safety Manager

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom STFC - The Science and Technology Facilities Council Full time

    Location: UKATC, Royal Observatory Edinburgh, Blackford Hill, Edinburgh EH9 3HJTogether, our scientists, technologists, engineers and business support teams explore the unknown and turn what they find into work that changes the world around us. Whether it's sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in...

  • Estates Operations and Safety Manager

    3 weeks ago

    Edinburgh, United Kingdom STFC - The Science and Technology Facilities Council Full time

    Location: UKATC, Royal Observatory Edinburgh, Blackford Hill, Edinburgh EH9 3HJ Together, our scientists, technologists, engineers and business support teams explore the unknown and turn what they find into work that changes the world around us. Whether it’s sending probes into space or finding new ways to treat cancer, everyone here plays a vital role...

  • Estates Operations and Safety Manager

    4 weeks ago

    Edinburgh, United Kingdom STFC - The Science and Technology Facilities Council Full time

    Location: UKATC, Royal Observatory Edinburgh, Blackford Hill, Edinburgh EH9 3HJ Together, our scientists, technologists, engineers and business support teams explore the unknown and turn what they find into work that changes the world around us. Whether it’s sending probes into space or finding new ways to treat cancer, everyone here plays a vital role...

  • Estates Operations and Safety Manager

    3 weeks ago

    Edinburgh, United Kingdom Science and Technology Facilities Council (STFC) Full time €62,178 - €68,395

    Estates Operations and Safety Manager All potential candidates should read through the following details of this job with care before making an application. Science and Technology Facilities Council Salary: £62,178 to £68,395 per annum (dependent on skills and experience) Contract Type: Permanent Hours: Full-time Location: UKATC, Royal Observatory...

  • Estates Operations and Safety Manager

    1 month ago

    Edinburgh, United Kingdom Science and Technology Facilities Council (STFC) Full time €62,178 - €68,395

    Estates Operations and Safety Manager Science and Technology Facilities Council Salary: £62,178 to £68,395 per annum (dependent on skills and experience) Contract Type: Permanent Hours: Full-time Location: UKATC, Royal Observatory Edinburgh, Blackford Hill, Edinburgh EH9 3HJ Closing date: 9th June 2024 Together, our scientists, technologists,...

  • Estates Operations and Safety Manager

    4 weeks ago

    Edinburgh, United Kingdom Science and Technology Facilities Council (STFC) Full time €62,178 - €68,395

    Estates Operations and Safety Manager Science and Technology Facilities Council Salary: £62,178 to £68,395 per annum (dependent on skills and experience) Contract Type: Permanent Hours: Full-time Location: UKATC, Royal Observatory Edinburgh, Blackford Hill, Edinburgh EH9 3HJ Closing date: 9th June 2024 Together, our scientists, technologists,...