Executive Assistant

2 weeks ago


London, United Kingdom The AA Full time

**Company description**:
**Job Title: Executive Assistant**

**Location: London (with occasional travel to Basingstoke)**

**Contract: Full Time/Permanent**

Solution bringers. Day makers. Extra milers. We are the AA. And we keep everyone’s show on the road. There for our members wherever and whenever they need us, we’re always ready for anything. That’s why, for over 100 years, we’ve continued to evolve and adapt. Today, as the nation’s number one motoring organisation, we offer a range of excellent products and services to millions of customers. As our **Executive Assistant**, you’ll join our exciting journey to fulfil our future vision. We aim to support the UK’s 17m drivers and to facilitate their driving lives through data and innovation; to succeed with this, we require a step-change in pace and thinking. Join us as we transform and deliver on this ambitious vision.

**This is the job**:
As Executive Assistant you will provide comprehensive executive administrative support to the Chief Executive Officer (CEO). To ensure seamless management of the CEO's diary, travel arrangements and all other administration relating to the smooth running of the CEO office. You will be a go to person for the business with an ability to successfully multi-task.

The role will be busy, fast paced and requires accuracy, discretion, forward thinking and planning.

**What will I be doing?**:

- Provide comprehensive support to the CEO including: full inbox and diary management, travel and expenses, etc.
- Responsible for drafting, producing and amending correspondence, documents, reports, agendas and minutes etc using copy and audio skills where required
- You will work on their own initiative on many occasions related to the overall objectives for the CEO. This may involve the collation and analysis of data and production of presentations
- You will play a key role in the planning and coordination of internal and external events.
- You will be responsible for liaising with external third parties to represent the AA when organising meetings, hospitality and broader business opportunities.
- This role will handle many items and documents which are confidential and will treat all such matters with the utmost discretion.
- You are expected to understand the functional structure and their place in the AA’s overall organisation along with the respective strategic priorities to ensure timely delivery and correct prioritisation
- You will liaise with the Executive Assistants to review the administrative function across the business and make recommendations to ensure the effective and efficient provision of administrative support
- You will support new employees joining the team both within their department and within the Executive Assistant team. This will include assistance with induction, new equipment, systems and introductions where needed.
- You are expected to play a lead role amongst the other Executive Assistants, acting as mentor and coach where required.

**What do I need?**:
**Capability, Knowledge and Experience**:

- Proven experience working at C-suite/exec level in a similar PA role
- Excellent communication and stakeholder skills
- High attention to detail and accuracy
- Excellent diary management, administrative and organisation skills
- Previous experience organising papers and collating confidential information essential
- Ability to prioritise within an ever-changing and fast-moving environment
- Good networker - building and maintaining strong working relationships at all levels.
- A good understanding and experience of all Microsoft packages
- Excellent PowerPoint skills and the ability to produce high level, creative presentations.
- Must be able to empathise with people and convey information accurately and concisely.
- Good basic budgeting skills & be able to support invoicing process. Must be able to keep good comprehensive records and assist with the departmental budgeting process.

**Personal Characteristics**:

- Flexible in task management, hours and location of work
- Tact, diplomacy and respect for total confidentiality and discretion
- Confident & strong team player who assists colleagues freely and is willing to roll up sleeves and get stuck in.
- Dynamic, switched-on, positive and assertive approach
- Ability to act as mentor and coach to department assistants and new starters.

**Additional Information**:
As a valued member of our team, you’ll have access to a range of fully supported development programmes, designed to help you progress in your career with us. Whether you’re looking to grow in your current role, or learn new skills and take on greater responsibilities, we can help you build the career you’re looking for here.

We’re always looking to recognise and reward our employees for the work they do. Here are just a few of the benefits you’ll have access to, as part of our team:

- Discounted home and motor insurance
- Half price AA breakdown membership in your f


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