Artistic Planning, Projects Assistant

6 months ago

Plymouth, United Kingdom Theatre Royal Plymouth Full time

Artistic Planning, Projects Assistant

Reports to: Head of Artistic Planning - Projects

Rate of Pay: £17,331.60 per annum

Contract: 30 hours per week, permanent contract

Benefits: 28 days annual leave, (pro-rata & inclusive of Bank Holidays); contributory pension scheme, great ticket offers

The Projects Assistant supports the smooth running of the Artistic Planning, Projects department and associated projects.

The Projects Assistant provides administrative support to the wider department. Working alongside the team, the Projects Assistant will maintain an awareness and understanding of the various projects and support the delivery of those projects as required.

The Projects Assistant will act as the main point of contact between the general public and the department, advocating for the Theatre Royal Plymouth including representing the Theatre at relevant meetings and events. They will support and develop administrative functions using our in house systems for ticketing, finance and space bookings.

The Projects Assistant will ensure compliance with all company policies, particularly Equal Opportunities and Safeguarding Children and Vulnerable Adults.

An Enhanced Criminal Records Bureau screening is essential for this post.

Inclusion and Diversity

We are committed to cultivating a culture of inclusion at TRP with a workforce, participants and audiences that reflect the diversity of the communities we serve.

The collective power of each team member’s life experiences, knowledge, innovation, self-expression, and talent creates the very best environment for us to achieve our ambitions and lead the sector.

In recruiting for our team, we recognise the unique contributions that you can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, colour, religion, disability, sexual orientation, and beliefs.

How to Apply

Interview Date: Tuesday 5 March

The Role
- To support the administrative running of Engagement & Learning projects, working closely with the relevant project managers
- To provide support for projects, productions and events where appropriate
- To support the monitoring and evaluation of projects, including collation of statistics for all activities and completion of the Arts Council’s end of year return
- To induct volunteers and work experience placements and provide pastoral care and support as appropriate
- To upload participatory activities to the ticketing system and take bookings and payment from members of the public, in collaboration with the ticketing team
- To administrate the regular group programmes including course renewals and audition bookings and collation of registers and consent forms
- To generate contracts for freelance practitioners
- To arrange and attend department and project meetings, taking minutes and circulating meeting papers as required
- To work closely with the Project Managers to run the work experience programmes and to manage all the administration thereof
- To lead tours of TR2 as required
- To coordinate the delivery of Safeguarding training for all members of staff who require it, booking the trainer and liaising with HR
- To maintain the organisation’s database, Tessitura, and to lead on its development as a customer relationship management system liaising closely with colleagues across the Theatre
- To manage the booking system for all technical equipment
- To manage the basic day to day finances of the department, including managing petty cash and liaising with the Theatre’s Finance Department
- To ensure the Engagement & Learning section of the website is kept up to date through liaising with the relevant producers, and to administrate the website working closely with the Theatre’s Marketing department
- To act as a representative for the department as necessary
- To work evenings and weekends as required
- To carry out any other reasonable duties that may be requested from time to time.

The Person

Our Values are at the heart of everything we say and do and our people demonstrate these values in every aspect of their work. To be successful in this role, you should be able to demonstrate the following skills, experience and behaviour in line with these values.

Quality:
Taking pride in achieving excellence. We take responsibility for and pride in what we do, recognising each other’s good work. We set consistently high expectations and ensure that everyone has the skills to achieve excellence.

Collaboration:
Valuing each other in the way we work, communicate and spend time together: We communicate regularly with each other, listening and understanding people’s needs. We value and respect the relationships we have with colleagues and partners and we celebrate shared successes.
- Ability to act consistently and in a professional manner at all times
- Excellent time-management and organisational skills with an ability to prioritise tasks
- Excellent

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