Billing Coordinator

3 weeks ago

London, United Kingdom Sheridans Full time

**GROUP**: Accounts

**REPORTING TO**: Nilesh Mehta, Partnership Secretary

**TERM**: Permanent

**HOURS**: Full-time, 9:30am - 5:30pm, Monday to Friday with one hour for lunch. A flexible approach to working hours is a must, overtime may be required at busy times.

**ABOUT SHERIDANS**

Sheridans is a leading London law firm whose lawyers combine the in-depth legal knowledge and breadth of expertise and experience required to give unparalleled advice to their clients.

Since 1956, Sheridans has represented individuals and organisations across a wide variety of sectors, providing quality advice which is commercially focussed and personally delivered. Specialist lawyers in leisure, media and entertainment work closely alongside the Firm’s corporate finance, employment, real estate and dispute resolution groups to provide a truly bespoke service to its clients.

**ABOUT THE TEAM**

Our accounts department is led by the Partnership Secretary and consists of two financial controllers, two credit controllers and an accounts assistant. Many members of the team have been with the Firm for a number of years and the team offers a friendly, collaborative and supportive working environment.

**ABOUT THE OPPORTUNITY**

This is an exciting opportunity for an experienced biller to join the Sheridans accounts department. The role will offer ongoing opportunities to develop and grow, under the guidance of the Partnership Secretary.

We are seeking an individual with a passion for billing who will take the lead with the Firm’s WIP management processes, in addition to supporting the team to meet their objectives and deadlines when required.

**RESPONSIBILITES**
- Finalising invoices and credit notes in the financial system as per the Firm’s procedures
- Loading finalised invoices to various client's systems for invoice processing - i.e. Uniport, Collaborati, CounselLink, LegalTracker and Coupla
- Managing the invoice mailbox, responding to queries on bills sent and passing on to relevant Fee Earner/PA to assist where appropriate
- Posting client to office transfers in the finance system and arranging the relevant bank transfer in the Firm’s bank portal
- Following month end close, reviewing WIP reports provided by Finance and taking the following actions;
a) Liaising with Fee Earners on WIP over a pre-determined period to determine if billable and working with the Fee Earner to convert WIP to fees

b) Checking that comments from previous month's reviews have been actioned

c) Managing WIP write offs/retrospective WIP to bill allocations as per the Firm's procedures
- Attending WIP Management meetings with senior stakeholders of the business
- The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the Firm and the overall business needs.

**SKILLS, EXPERIENCE & QUALIFICATIONS**

**Skills & experience**
- Previous experience in a similar industry where billing is based on WIP/time recording - legal experience is not necessary, but desirable
- Experienced with Microsoft Office suite, including advanced Excel skills - to include VLOOKUP and pivot tables etc
- Working knowledge of UK and international VAT rules
- A methodical approach to work with a strong focus on accuracy
- Excellent written and verbal communication skills, with experience liaising with senior internal stakeholders
- Enthusiasm, resilience, and a professional approach, with an excellent customer service ethic
- Ability to liaise with, persuade and influence colleagues at all levels
- Ability to remain organised, prioritise and multi-task particularly when managing a large workload under pressure and to tight deadlines
- Ability to work confidentially, remaining discreet at all times
- Flexibility towards working out of regular hours at busy times

**Qualifications**
- Accomplished academic background and demonstrated basic accounting knowledge - i.e. strong Mathematics GCSE and A-level
- A bachelors degree or professional qualification such as AAT or similar would be desirable

**EQUAL OPPORTUNITIES**

**Job Types**: Full-time, Permanent

**Salary**: From £30,000.00 per year

Schedule:

- Monday to Friday

Work Location: Hybrid remote in London

Reference ID: Billing Coordinator

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