Document Controller
1 month ago
Exyte Hargreaves is a mechanical HVAC contractor, specialising in Ventilation and Smoke & Fire Safety. We offer a comprehensive service spanning Design, Engineering (including Digital & BIM), Procurement & Manufacture, Installation and Testing & Commissioning). Our business operates across many core market sectors, including Energy & DECOM, Defence, Transport, Residential and Commercial.
For over 150 years we’ve delivered some of the most complex, challenging, iconic projects in the world.
**The Role**
We have a fantastic opportunity for a Document Controller to join us on one of our sites in London. The primary purpose of this role is to ensure company quality auditor standards with regards to flow of documentation in and out of the project. This would include drawings, tenders and information requests.
Key responsibilities include;
- To ensure that company procedures are followed regarding the flow of information, and contribute to QA procedure review, and its upgrade and implementation.
- To ensure the accuracy of documents received from contractors, consultants and suppliers to the Project and return to originator if not compliant with EHL procedures.
- To ensure document movements are recorded in accordance with the EHL and client processes and procedures.
- To assist in regular audits of the Document Control system to ensure full Project compliance.
- Maintain configuration control of all documentation ensuring the correct revision is in place at all times.
- To co-ordinate the role across the Project team to ensure a seamless flow of information to meet team requirements, Project targets & programme.
- General Administration to include but not limited to:
- Filing general / controlled documentation
- Controlling document master file and updating register accordingly
- Answering land line and distribution of calls
- Typing and logging letters and contract correspondence
- Typing meeting minutes
- Any other general duties requested by the project manager/site manager.
**About You**
You will have a good level of experience of operating QA systems under self-direction, preferably as a document controller and have a background in administration. The role requires the ability to work to deadlines and you must have excellent organisational skills. This role requires the ability to obtain high level security clearance due to projects you will be working with.
Although not essential it, would be great if you have a working knowledge of basic M&E systems, online document control systems or a qualification in building design / construction / CAD
**Our Core Competencies**
Our five Core Competencies set the foundation for collaboration, learning and development. They will help turn our Vision and Values into action; provide a common language to talk about our skills; and offer a common basis to drive success across our business.
- **Grow Talent. **Our goal as an organisation is to attract competent people, retain dedicated employees and develop talented colleagues within each operational level to build a future-ready company.
- **Drive Results. **To keep and grow our strong market position, we must transform our corporate strategy directly into measurable and sustainable results.
- **Take Ownership. **We strive to establish an appreciative culture in which all employees feel empowered and take responsibility.
- **Embrace Change. **To develop products and services that go beyond what is imaginable today. We, as an organisation, must be agile. As individuals we must remain curious.
- **Inspire Customers.** Creating value for our clients is a key component of our growth strategy. Therefore, client satisfaction should be an important motivator for us individually and collectively.
Exyte Hargreaves is an Equal Opportunities Employer. We are committed to equal employment opportunities regardless of age, sexual orientation, gender, religion, race, ethnic origin, disability, marital status or parental status. We base all our employment decisions on merit, job requirements and business needs.
Schedule:
- Monday to Friday
Application question(s):
- Do you have knowledge of Bentley ProjectWise or AssetWise?
Work authorisation:
- United Kingdom (required)
Work Location: In person
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