Head of Pay

6 months ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
Accountable for the strategic direction and leadership of the University's Pay and Pensions function, developing and implementing an aligned delivery strategy and building team capability to ensure a Pay and Pensions function that delivers on the key theme of Service Excellence and demonstrates a culture of continuous improvement, in line with the University's strategic objectives and values. This will include the development of payroll arrangements and processes in respect of the University's international staff complement and overseas working arrangements. As a member of the Finance leadership team play a key role in the development and implementation of Finance strategy and policy.

**Main Duties and Responsibilities**
1. Develop and implement a Pay and Pensions roadmap designed to deliver Service Excellence as the desired outcome.
This will include all aspects of service delivery and measurement including:

- delivery of process improvements across all key activities, delivering tangible improvements
- development and management of KPI's and SLA' in respect of all aspects of service delivery in line with customer expectations, including appropriate measurement and reporting processes
- systems development and enhancement designed to drive service improvement,
- people development and leadership in line with the Glasgow Professional Behavioural Framework and University values
- embedding a continuous process improvement capability and capacity across the team.
2. Own, develop and enhance all Pay, Pensions, Travel and Expenses policies and procedures. Including mapping and development of all AS IS process and training materials to the desired levels in line with customer expectations and University strategic objectives.
3. Effectively lead the Payroll team to deliver high performance levels across all key activities and be responsible for managing the provision of accurate and timely salary payments to all staff and pensioners, in accordance with payroll legislation and University deadlines, policies and procedures.
4. Ensure that proper procedures and controls are in place throughout the pay and pension processing cycle in order to ensure the integrity of the payroll data and production of accurate and error free payroll information. In doing so ensure a strong partnership working relationship with People and OD colleagues which demonstrates positive and collaborative working in pursuit of the University's strategic objectives.
5. Ensure that all periodic statutory and non-statutory returns are accurate and completed on time in order to meet monthly and annual obligations; specifically payments to Her Majesty's Revenue and Customs (HMRC) in respect of income tax and National Insurance deducted, and payments to other bodies such as pension agencies, courts and trade unions. To develop systems and procedures to enable identification, control and the proper reporting of taxable benefits-in-kind.
6. Provide financial information to all levels of University Management for decision
- making and control purposes and promote good payroll practices by regular and ongoing meetings with user departments in order to' keep them appraised of current payroll legislation and procedures and maintaining high levels of customer care. In doing so continuously enhance team reputation, service delivery and customer focus.
7. Manage pay and pensions-related activities in respect of the University year-end process including audit requests and provision of information to internal stakeholders.
8. Ensure that required system and other developments are identified and implemented promptly and correctly, including development of a pay and pensions strategic plan, covering staff, systems and process development to ensure continued service excellence, including international staffing arrangements.
9. Ensure that all expenditure generated outwith the payroll run cycle is minimised but where necessary, is properly accounted for, reconciled and subsequently reflected in the financial ledger.
10. Recruit, train, manage, coach and proactively support and motivate staff in order to maintain delivery of high quality service levels and to foster culture of continuous improvement and collaborative working.
11. Proactively engage with People and OD colleagues to ensure clear communication channels and understanding of process, developments, and integration touch points in the end to end process are understood, documented and actioned. Ensure a culture of positive and collaborate working is embedded across the team.
12. Manage University overseas payroll process ensuring all overseas staff are paid correctly, on time, that deductions and legislative return requirements are met and that the University has properly met all its pay and pension related obligations in respect of the overseas employments.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**:
A1 Educated to degree level or a

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