Personal Assistant

1 month ago

Ryton on Dunsmore, United Kingdom College of Policing Full time

**Details**:
**Reference number**:

- 353038**Salary**:

- £24,920 - £30,484- National: £24,920 - £25,446; London (must reside inside the M25): £29,958 - £30,484.- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer- 1B**Contract type**:

- Permanent**Business area**:

- COP - Corporate Governance and Strategy**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time, Job share, Part-time**Number of jobs available**:

- 3Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This post offers the opportunity for remote working or hybrid working in either Ryton-on-Dunsmore (CV8 3EN), Durham (DL15 8DS), or Harrogate (HG3 1UF).About the job

**Job summary**:
The College of Policing is the professional body for the police service in England and Wales. We work with everyone in policing to set standards, to share knowledge and good practice and to support the development of police officers and staff. Our mission is to drive a consistent approach across policing where the public and the service expect it, to boost professionalism and to improve leadership at every level.

The College offers a supportive and inclusive environment for people to thrive. Our extensive flexible-working policy, employee wellbeing support, family friendly policies, employers' network for equality and inclusion (ENEI) membership and status as a disability confident employer means everyone can bring their whole self to work.

**Job description**:
**Responsibilities**
- Organise and prioritise meetings, events and diary appointments and prepare associated documentation and information as required, to enable managers' time to be used effectively and to best advantage.
- Research, collate and analyse information and prepare timely reports, briefing papers and presentations to aid understanding on a variety of confidential matters and enable managers to communicate knowledgeably with internal and external contacts.
- Organise, coordinate and attend meetings and events with internal and external participants. Prepare and issue agendas and take, produce and circulate timely and accurate minutes, maintaining a comprehensive and continuing record of decisions made and actions required.
- Track and monitor actions, tasks and work streams by working collaboratively with colleagues. Ensure the delivery of timely, informed and suitable responses maintaining confidentiality as appropriate.
- Ensure that all travel, catering and accommodation is booked in accordance with College of Policing procedures including correct use of e-procurement processes.
- Maintain, update and archive documents, files and folders to ensure ready access to comprehensive records in compliance with College of Policing Information Governance procedures, and GDPR and Freedom of Information principles and provisions.
- Support in the preparation of purchases by using College systems to complete requests on behalf of the Tier two/s, for effective use of time and resources.
- Develop up to date knowledge of the College's systems and procedures in order to work efficiently and effectively. Maintain up to date knowledge of assigned business area/s and understand the diversity of each area to enable efficient processing of tasks.

**Person specification**:
To be successful in the role you will be able to display the following skills and experience:

- Previous relevant PA/secretarial experience or extensive administrative experience with a high level of organisational and planning ability, and attention to detail.
- Experience in exercising discretion and initiative, tact and diplomacy in managing sensitive, personal and confidential matters.
- Experience of scheduling meetings or events, preparing agendas and documentation, taking and drafting accurate minutes.
- Excellent verbal and written communication skills with customer-focused attitude and telephone manner.
- Excellent interpersonal skills with the ability to liaise with staff at all levels both internally and externally.
- Adept at influencing and negotiating with others to achieve timely results.
- Ability to remain calm whilst working under pressure and to demanding deadlines and priorities whilst maintaining a flexible approach.
- Ability to work on own initiative and as part of a team.

It would be beneficial if you are also able to display the following:

- Familiarity with software packages such as ERP systems and specialist policing systems if relevant to role.
- Knowledge of UK geography and policing environment.

**Benefits**:

- Alongside your salary of £24,920, College of Policing contributes £6,728 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.The College is a great place to work. We're passionate about our people and offer a wide range of benefits, including (but not limited to):

- Defined benefit pension s

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