Accounts Payable Specialist

7 months ago

Wimborne, United Kingdom Ultra Electronics Full time

Overview of Business Unit

We focus on our customers’ success in every step of our process from sales engagement, quality, delivery, and customer service. Our customers trust us and know our commitment to safety is our top priority.

Role Purpose
- To support the finance team by performing accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions
- To assist the business procedures by processing invoices and completing regular payment runs and one off payments
- To also support the finance team by liaising with suppliers where payment issues occur, or new accounts need to be set up

Wherever possible, we will consider a variety of working options to suit your lifestyle, whether that be hybrid home/office working, flexible working and part or full time employment. It's the 'innovating' and 'empowering' values that we ASPIRE to be. We welcome the challenge to work in new ways and have trust in you when getting the job done because we recognise, our business is our people.

Key Responsibilities:

- Process payments runs - bi weekly for main runs - ensuring process is followed, completing bi weekly for main runs and ad hoc as required for urgent payments
- To verify all changes to suppliers to data to mitigate risk of fraud
- Assemble, review and verify invoices and payment requests
- Correspond with vendors and respond to inquiries, including resolving invoice discrepancies and issues
- Match invoices to PO’s in our current ERP System
- Code all other invoices that do not have a PO in place to the correct GL Code
- Run Month end Accounts Payable reports and update any relevant month end data
- Review Quarterly any credit balances and liaise with suppliers to retrieve any overpayments
- Flag and clarify any unusual or questionable invoice items or prices
- Process payments runs - bi weekly for main runs - ensuring process is followed
- To verify any changes to suppliers to data to mitigate risk of fraud
- Run Month end Accounts Payable reports and update any relevant month end data
- Review Quarterly any credit balances and liaise with suppliers to retrieve any overpayments
- Research and resolve invoice discrepancies and issues
- Correspond with vendors and respond to inquiries
- Provide supporting documentation for External and Internal audits
- Produce any Financial KPI for Accounts Payable functions
- Ad-hoc analysis and queries as required

Skills, Qualifications, and Experience:

- Experience in previous Accounts Payable environment
- Excel Knowledge
- Good Communication skills as liaising with Suppliers
- An excellent attention to detail, accuracy and numeracy are key.

Desired Skills:

- Knowledge of Costpoint (ERP SYSTEM)

Essential Functions:

- Ability to obtain a UKSV security clearance

Here at Ultra we are an equal opportunity employer and value diversity and inclusivity. Underpinned by our values, behaviours and policies, we want you to feel empowered to be the best version of yourself. We also believe that people from different backgrounds and cultures will increase our diversity of thinking, ensuring we successfully deliver to our customers.

We therefore do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We also support requests for flexible working arrangements wherever possible.

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