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Project Document Controller

7 months ago

Stafford, United Kingdom Renewable Energy Grid Solutions Full time

**Job Description Summary**: Become part of a winning team and help to deliver the Green Energy transition.

The Project Document Controller will support the Project Engineering Director / Project Director to manage project documentation deliverables by providing comprehensive document control and management system.

The role will work within the document control process based on Grid Solutions rules and policies and customised for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation, supported by the Document Management System (DMS).

Work in close cooperation with the engineering team, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.

**Key missions of the Project Document Controller**:
**Document management process**:

- Consult with customers/partners to ensure project documentation deliverables are submitted in a timely manner.
- Support the PD/PED in the Document Management process definition and deployment.
- Work with the document control leader to ensure that all relevant document management procedures are adhered to by involved parties (participating units, subcontractors)
- Identify any areas of improvement in process.
- Act as point of contact for document process queries on the project.

**Document management system**:

- Assist and organise in the Documentation Management System training to end users.
- Provide functional assistance to project team.
- Manage and maintain the necessary drawing lists/ document lists.

**Client interface**:

- Liaise with the client on all document issues on behalf of the project.
- Submit documents to customer & check that submission status are integrated (for information/approval).
- Track customer comments and answers, along with document resubmission.
- Manage customer return status of project documentation within the Document Management System.

**Final documentation**:

- Provide all necessary assistance to the Site management for documents used during the construction phase.
- Record final documentation for the project.
- Support collation, storage and archiving of all project manuals with O&M Coordinator
- Archive all project documents at the end of the project in electronic and paper form if required.

**Monitoring & reporting**:

- Proactively monitor and maintain the document deliverables list with the guidance of the Project Director
- Produce weekly and monthly reports and statistics to inform the project team of the status of the documentation.

**Quality**:

- Control the data attributes of documents, in line with project requirements. Alert the document control leader of any corrective actions that need to take place.
- Comply with Quality Procedures, GE work instructions and Processes, Grid Engineering Management Handbook (EMH), Grid Project Management Handbook (PMH) and on site.
- Report or resolve any non-conformances and process in a timely manner.

**Health and Safety**:

- Demonstrate commitment to safety through participation in formal and informal discussions.
- Adhere to all safe working procedures in accordance with instructions.
- Participate in the resolution of safety issues.

**Performance Measurement**:

- Quality metrics delivered on doc management for project communication.
- Document quality checklist implementation
- Accurate monitoring of project documentation
- Compliance to quality procedures & accurate quality records

**Required Skills & Experience**:

- Experience of direct contact with customers and subcontractors’ representatives.
- Good understanding of document control systems.
- An understanding of Building Information Modelling (BIM)
- Adobe based platforms.
- Knowledge of Documentation Management System tool.
- Quality oriented, Structured and organised.
- Exceptional Communication skills within project team members and management

**Grid Solutions, a GE Vernova business, serves customers globally with over 20,000 employees. We provide power utilities and industries worldwide with equipment, systems and services to bring power reliably and efficiently from the point of generation to end power consumers. Grid Solutions is focused on addressing the challenges of the energy transition by enabling the safe and reliable connection of renewable and distributed energy resources to the grid. We electrify the world with advanced grid technologies and accelerate the energy transition.**

**About GE Grid Solutions**:
At GE Grid Solutions we are electrifying the world with advanced grid technologies. As leaders in the energy space our goal is to accelerate the transition for a more energy efficient grid to full fill the needs of tomorrow. With a focus on growth and sustainability GE Grid Solutions plays a pivotable role in integrating Renewables onto the grid to drive to carbon neutral. In Grid Solutions we help enable the transition for a greener more reliable Grid. GE