Region Document Control Leader

7 months ago

Stafford, United Kingdom GE Renewable Energy Full time

**Job Description Summary**: The North Europe Grid System Integration (GSI) team delivers a wide range of turnkey high voltage AC and DC transmission projects to its Customers in the UK, Ireland, and Scandinavia.

The execution of these projects requires the control and management of significant quantities of technical documentation, and we are looking for an experienced Document Controller, with proven leadership ability to join the team.

In this role you will lead the document control team, who are based both locally and at remote offices, to provide the required document control services support to all the projects that are being delivered by the engineering teams.

This will include planning and managing the resources, developing and implementing the necessary processes, and reporting progress and performance to the key stakeholders.

Grid Solutions, a GE Renewable Energy business, serves customers globally with over 13,000 employees. We provide power utilities and industries worldwide with equipment, systems and services to bring power reliably and efficiently from the point of generation to end power consumers. Grid Solutions is focused on addressing the challenges of the energy transition by enabling the safe and reliable connection of renewable and distributed energy resources to the grid. We electrify the world with advanced grid technologies and accelerate the energy transition.

**Role & Responsibilities**

The Grid System Integration (GSI) business team is a turnkey project business that works with its internal and external partners to engineer, procure, construct and commission a wide range of projects associated with the bulk transmission of electrical power, and management of electrical power grids.

These projects typically include:

- High Voltage AC and DC Transmission Projects.
- Expansion and reinforcement of existing transmission substations and networks
- On and Offshore substations to facilitate windfarm connections and other renewable technologies.
- Network compensation and stability projects
- Energy Storage Projects

To successfully deliver these projects, it is critical to manage the complex flow of technical documentation between stakeholders in a precise and controlled manner, at all stages of the project, from its inception to completion of the final contract records. The responsibility to ensure that these workflows are actioned and managed in an efficient and expedient manner rests with the document control team, and it is the responsibility of the Regional Document Control Leader to lead and guide the team in this pursuit.

To achieve this objective, you will undertake the following activities:

- Provide leadership to all the document controllers who are providing support to the region, regardless of location and reporting lines, and ensure that the responsibilities and expectations are clear.
- Manage the resource levels to ensure that all projects have the support they need to enable the expected level of performance for the life of the project. This will include leveraging external (Subcontract) support to manage periods of overload and the undertaking of specialist tasks.
- Ensure the quality of the services provided is maintained at a high and consistent level across the projects. This is both the quality of the service provided, and where appropriate, the general quality standards of the documentation being managed.
- Ensure that the document control activities are undertaken in a timely manner and meet the needs and expectation of the project. Where a backlog or delay occurs, take immediate action to resolve the problem and recover the performance.
- Manage the document control budget on each project in order to ensure the required services are delivered within the available budget. This includes the identification to the project team of areas of deviation and scope creep, and regular monthly reporting of the budget status to the Project Engineering Leader.
- Ensure the continuous development of the team, so that they continue to grow, and have all the skills needed to perform their role, and keep abreast of the latest industry developments. This will be achieved by ensuring the team have robust development plans that capture their training needs and then supporting them to achieve the desired results.
- The creation and maintenance of both standard and project specific document management processes. This includes getting agreement from all stakeholders, and the associated actions needed to educate the participants and ensure the processes are embedded into the operating rhythm.
- The creation and maintenance of document format standards, such as drawing borders and standard templates, and ensuring they conform with all local, international and customer standards, and are used correctly and consistently across the region.
- Adopt a continuous improvement, and lean focused mindset and be constantly looking for ways to improve productivity by improving the way things

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