Admin Assistant
6 months ago
**1.1 Service provision**: To assist the department with routine office duties, appropriate to the role, for example: Word processing of correspondence /reports/ other documents accurately To take and transcribe notes Dealing with telephone calls/ take accurate messages Photocopying/ Scanning/ Filing Receiving visitors/Reception Reporting faults Mail handling Request, cancel and re-arrange appointments Systems maintained and updated Demonstrate duties to new starters Provide cover for other members of the team. Deliver excellent levels of service and address or report to the Line Manager, in a timely manner, when these standards have not been met. Support the Line Manager as required. Proactively and positively contribute to the achievement of business outcomes through individual and team effort, with the focus being on delivering excellent customer services.
Work within defined parameters, prioritise own tasks and respond to peoples needs.Refer and seek guidance/supervision on issues outside of post holders level of competence or authority. Help to promote an open, welcoming, person-centred culture seeking feedback from users of the service to aid service improvement. Produce clear and accurate written correspondence as appropriate to the role, using competent IT skills, accurate data inputting and use of Trust Intranet and Internet as required. Maintain accurate documentation.
Use appropriate documentation/systems in accordance with local and Trust standards. Use effective verbal/written communication at all times, incorporating tact, empathy, consideration, courtesy and confidentiality.. Build and sustain effective communications to ensure good team working and collaborative working practices.
Disseminate knowledge, and information to those who need to know. Support the smooth running of administrative systems and meeting of all relevant deadlines. Proactively identify additional activities in accordance with the role, which would increase postholder efficiency and the efficiency of the team; offer suggestions for improvement and implement agreed activities. Support the Trusts culture of collaborative, flexible cross-team working and commitment to delivering quality services and outcomes.
This may require the use of tact/ empathic or reassurance and persuasive skills where agreement or co-operation is required. Accurately record and up date department/service computerised/maual records and systems, tracking service user records as appropriate and in accordance with operating procedures, collate and provide data as directed. To provide cover or support to others as required as appropriate to the role. Assist in delivering excellent levels of customer services to people.
Assess, problem solve or report, in a timely and proactive manner, when these standards have not been met. Assist in providing a positive link between the department/service and those who use it. Ensure service user privacy, dignity, rights, choices are maintained at all times. Provide and receive service user information using tact, reassurance, empathy and persuasive skills as required.
Ensure urgent matters are acted upon timely, within service performance standards. Keep appropriate statistical records/information as and when directed by the team/service for audit purposes. Assist in the provision of statistical returns as required which may involve entering statistical data onto databases. Provide relevant assistance as and when directed to support all colleagues.
Recognise and respond appropriately to emergency situations. Support the reduction of hazards in the environment by being aware of safety, security, theft or damage. Support the Trusts culture of commitment to delivering quality services and outcomes. Maintain and continuously improve knowledge & understanding of the Trust/service including systems, policy, and current issues, particularly with regard to own area of work and service users.
Proactively identify additional activities in accordance with the role, which would increase post holder and team efficiency; offer suggestions for improvement. Refer and seek guidance/supervision on issues outside the post holders level of competency or authority. To provide cover or support to others and work within other areas as the situation and staffing levels require. Participate in departmental/team meetings, offer suggestions for service improvements.
Assist in the achievement/improvement of service/quality standards. Be competent in using and ensure the proper use of Trust equipment eg, Photocopies etc. Actively engage in good team working to facilitate effective relationships. Have an appreciation of the roles and contributions of others working in the service.
Undertake timely and appropriate mandatory training/updates, study days and keep up to date with changes in operational procedures and developments in practice. Be aware of and comply with service/Trust policies and procedures and relevant legislation eg Data Pr
-
Call Centre
6 months ago
Wakefield, United Kingdom Specsavers Full time**Call Centre / Admin Assistant** **Location: Wakefield** **Hours: Full time - 40 hours** **Training will be provided** Perks: Experience: Admin experience is essential for this role. We’re looking for someone to join our team as an Administrator and Call Centre Assistant. In this role you will be our customers first point of contact when they call...
-
Warehouse Admin
6 months ago
Wakefield, United Kingdom Essential Recruitment Full time**Warehouse Admin - WF2** We are currently looking for an Admin / Office Assistant to join our growing client based in Ossett, Wakefield. You will be joining a highly established team! If you’re looking for a long term opportunity and stability we may have the job for you! **Key Details**: - Monday to Friday, 9-5pm - Immediate starts available -...
-
Business Admin Support
6 months ago
Wakefield, United Kingdom Juice Personnel Full timeBusiness Admin Support- Key role information - Date added: 21-11-23 - Hours: Monday to Friday 8.30am to 5.30 pm (5pm finish on Friday) - Wage: £10.42 p/h - Sector: Commercial - Location: Wakefield **An exciting opportunity...**: **Business Admin Support**: Juice are delighted to be working with a brand new client who are based on the lovely grounds of...
-
HR Admin
5 months ago
Wakefield, United Kingdom Autograph Care Group Full time**HR Admin - 12 Month Fixed Term Contract** **40 hours per week - £25,000- £27,000 per Year** Autograph Care is a leading provider of 4 residential and dementia care services in Yorkshire, East Midlands and the North West. We are a private Health Care provider looking for an experienced HR Admin to join our central team on a fixed term basis. A...
-
Admin Assistant
6 months ago
Wakefield, United Kingdom Fortem People Full timeOur well-established client in the Financial Planning industry is looking for two Client Support Executives to join the team. These roles will provide administrative support to the Practice. **Working Location**: Wakefield **Salary**: £23,000 **Hours per week**: 35 hrs **Working hours**: Monday to Friday 9.00am - 5.00pm (1hr lunch) **Key Duties and...
-
Admin Assistant
5 months ago
Wakefield, United Kingdom South West Yorkshire Partnership NHS Trust Full timedemonstrate knowledge of the service to enable the post holder to contribute and inform decision making within the service. may work within clinical environments where basic conflict resolution may be required. work flexibly to meet the needs of the service. develop and maintain good working relationships by being flexible, adaptable, polite, positive and...
-
Admin Assistant
7 months ago
Wakefield, United Kingdom South West Yorkshire Partnership NHS Trust Full timeDemonstrate knowledge of the service to enable the post holder to contribute and inform decision making within the service. May work within clinical environments where basic conflict resolution may be required. Work flexibly to meet the needs of the service. Develop and maintain good working relationships by being flexible, adaptable, polite, positive and...
-
Studio Admin Assistant
4 months ago
Wakefield 41 Industrial Estate, United Kingdom Card Factory Full timeJob Introduction The Studio Admin team is responsible for the creation and updating of all the documentation that tracks the jobs through the studio workflow from beginning to end. Working closely with commercial, design, production, merchandising and supply chain, typical duties include: Creation of master list spreadsheets for each card, gift and...
-
Administrative Assistant
6 months ago
Wakefield, United Kingdom PV People LTD Full timePV People is a startup solar PV installer with a wealth of knowledge of Solar PV and the solar industry. We are not a company diving in and trying to work it out, we’re already the experts that have come together to do things right. Lead by an engineer with a masters in electronic engineering and an office of technicians that sell the systems and provide...
-
Technology Enabled Care Admin Coordinator
6 months ago
Wakefield, United Kingdom Wakefield Cares Careers Hub Full timeAn exciting opportunity has arisen for the position of an Admin Coordinator - Assistive and Technology Enabled Care. Our Service recognises the value and importance TEC and the opportunities it creates in transforming and enhancing people’s choices and empowering them to live independently and for longer in their own home. **The role** We are looking for...
-
Accounts Assistant
6 months ago
Wakefield, United Kingdom Page Personnel Full timeExciting new Accounts Assistant position based in Wakefield - Well-established business with great benefits **About Our Client**: Page Personnel are currently working with a well-established manufacturing organisation based in Wakefield that have an exciting opportunity for an Accounts Assistant to join their team on a permanent basis. Our client have seen...
-
Admin Assistant
6 months ago
Wakefield, United Kingdom Major Logistics Full timeOur Client in Grange moor is looking for a canidate who is proficient in Computer skills. The right canidate must have experience in a busy warehouse environment. Shift timings are 10am - 6:30pm. **Job Types**: Full-time, Temp to perm **Salary**: From £10.42 per hour Schedule: - Monday to Friday **Experience**: - Administrative experience: 1 year...
-
Conveyancing Assistant
6 months ago
Wakefield, United Kingdom SJC Partners Full timeConveyancing Assistant My client, a highly reputable, multi-service Law firm is currently looking for Residential Conveyancing Assistants to join their high performing property department in Wakefield. **The Role** - Assist the fee earners with all aspects of their caseloads from inception to completion - Deal with incoming post - Deal with any admin and...
-
Apprentice Finance Assistant
6 months ago
Wakefield, United Kingdom Woodspeen Training Limited Full timeOur client are one of Yorkshire’s leading manufacturer of high-quality home improvement products including contemporary extensions, conservatories, orangeries, replacement roofs, and windows and doors. We have a fantastic opportunity for a Finance Apprentice to join a small, busy, and friendly team. You will develop your knowledge and experience of the...
-
Admin Assistant
5 months ago
Wakefield, United Kingdom West Yorkshire Police Full timeLocation 1 - Wakefield Salary 1 - £23,121.00 - £24,462.00 per annum Job Advert 1 - Administrative Assistant - Professional Standards Department - Wakefield - One full time permanent post of 37 hours. - £23.121.00 - £24.462.00 per annum. - West Yorkshire Police is looking to appoint an Administrative Assistant to join their small team in the...
-
Healthcare Assistant
6 months ago
Wakefield, United Kingdom Practice Plus Group Full timeAbout The Role UNLOCK YOUR BEST WORK LIFE + MAKE A DIFFERENCE TO EVERY LIFE We have a exciting opportunity for a Healthcare Assistant to join our Primary Care team at HMP New Hall. HMP New Hall is a Closed Category prison for female adults, juveniles and young offenders located in Flockton, West Yorkshire. The site consist of departments...
-
Property Pa and Admin Assistant
5 months ago
Wakefield, United Kingdom Gracio sourcing and lettings Full timeExperienced Personal Assistant Wanted!! Are you an organizational wizard with outstanding communication abilities? A leading property firm is seeking a highly skilled Personal Assistant to support our executive team. We're a small but growing business and need ambitious, hard working and individuals that have initiative and good at independent...
-
Administrative Assistant
5 months ago
Wakefield, United Kingdom Fortem People Full time**Administration Assistant** Our well established but lovely finance business is looking for a Client Servicing Assistant or Admin Assistant. The role will support their Financial Advisors with identifying clients, booking appointments, preparing for meetings and following up any post meeting actions. All this will be driven by analysing data, working to...
-
Admin Assistant
5 months ago
Wakefield, United Kingdom West Yorkshire Police Full timeAdministrative Assistant Professional Standards Department Wakefield One full time permanent post of 37 hours. £23.121.00 - £24.462.00 per annum. West Yorkshire Police is looking to appoint an Administrative Assistant to join their small team in the Professional Standards Department Helpdesk. **Job Types**: Full-time, Permanent **Salary**:...
-
Finance Admin Assistant
6 months ago
Wakefield, United Kingdom Sopra Steria Full timeAre you passionate about forwarding your career in Finance & Accounting? Are you looking for THAT opportunity to get into a growing organisation, make waves and showcase your potential? We have exciting opportunities within our A2R Teams, where we are looking for driven and passionate individuals who are keen to develop and progress with an organisation...