Human Resources Assistant

4 weeks ago

Bath, United Kingdom Horstman Group Full time

**Key Duties & Responsibilities**:
**Recruitment**:

- Management of vacancies on company website and internal advertisements
- Communication with applicants and agencies - arranging interviews, rejection letters and so on

**New Starters**:

- Liaise with Line Managers reference new employees, induction packs, access cards, IT etc
- Setting up biometrics on day 1
- Maintain a log of all new starter required documents and training and ensure up to date - chase outstanding documents regularly
- Support timetabling of departmental induction sessions for new starters

**Training**:

- Management and set up of relevant online training courses - H&S, HR modules and Export Controls
- Maintain log of compliance training

**Other**:

- Maintain absence records accurately in the time and attendance system, chase Managers where documents outstanding
- Confirmation of probation periods being passed
- Maintenance of Company digital noticeboard
- Uploading employees onto the health scheme following completion of their probation
- Support maintenance of compliant policies and procedures by issuing updates and maintaining confirmation logs
- Timetabling of Occupational Health screening programme, liaising with Managers to ensure smooth running of such appointments and ensuring appointment follow up as necessary
- Manage leaving process for any leavers
- Ad hoc letters - eg mortgage references and so on o Maintain personnel files
- Support any internal training/workshops with timetabling, communication and logistics
- Any other reasonable requests as requested by Management

**KNOWLEDGE & ABILITY REQUIRED**
- Strong administration experience - ideally within Human Resources o Confident verbal and written communicator able to interact with all levels of staff
- Highly organised - needs to be able to keep track of multiple pieces of work and be able to plan ahead and prioritise to meet deadlines
- Conscientious with a good attention to detail and able to handle highly confidential information
- Self-motivated - able to work both independently and as part of a team
- Pragmatic approach
- Confident in use of Microsoft, Word, Excel, Powerpoint and Outlook
- Be able to obtain UK security clearance if necessary

**SUMMARY**
- The focus of this job is on producing high quality, detailed work based on established standards, guidelines and procedures.
- Precise, consistent work output is essential requiring patience and a willingness to handle and complete one task at a time.
- The job environment is stable, based on known relationships with people and well-defined processes.
- Communication with others is based on knowledge of repetitive job routines and procedures gained from sufficient on the job experience.
- Consistent, error free work based on defined regulations and standards are key measures of job performance success.
- The job environment promotes steady, methodical work output so that job routines can be completed on time and error-free.
- This position is designed to develop a valued technical expert, who, recognised and supported by management and a stable work environment, can deliver quality work on a consistent basis.

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