Human Resources Assistant

2 weeks ago


Bath, Bath and North East Somerset, United Kingdom Horstman Group Full time

Key Duties & Responsibilities:

Recruitment:

  • Management of vacancies on company website and internal advertisements
  • Communication with applicants and agencies arranging interviews, rejection letters and so on

New Starters:

  • Liaise with Line Managers reference new employees, induction packs, access cards, IT etc
  • Setting up biometrics on day
  • Maintain a log of all new starter required documents and training and ensure up to date chase outstanding documents regularly
  • Support timetabling of departmental induction sessions for new starters

Training:

  • Management and set up of relevant online training courses
  • H&S, HR modules and Export Controls
  • Maintain log of compliance training

Other:

  • Maintain absence records accurately in the time and attendance system, chase Managers where documents outstanding
  • Confirmation of probation periods being passed
  • Maintenance of Company digital noticeboard
  • Uploading employees onto the health scheme following completion of their probation
  • Support maintenance of compliant policies and procedures by issuing updates and maintaining confirmation logs
  • Timetabling of Occupational Health screening programme, liaising with Managers to ensure smooth running of such appointments and ensuring appointment follow up as necessary
  • Manage leaving process for any leavers
  • Ad hoc letters eg mortgage references and so on o Maintain personnel files
  • Support any internal training/workshops with timetabling, communication and logistics
  • Any other reasonable requests as requested by Management

KNOWLEDGE & ABILITY REQUIRED

  • Strong administration experience ideally within Human Resources o Confident verbal and written communicator able to interact with all levels of staff
  • Highly organised needs to be able to keep track of multiple pieces of work and be able to plan ahead and prioritise to meet deadlines
  • Conscientious with a good attention to detail and able to handle highly confidential information
  • Selfmotivated able to work both independently and as part of a team
  • Pragmatic approach
  • Confident in use of Microsoft, Word, Excel, Powerpoint and Outlook
  • Be able to obtain UK security clearance if necessary

SUMMARY

  • The focus of this job is on producing high quality, detailed work based on established standards, guidelines and procedures.
  • Precise, consistent work output is essential requiring patience and a willingness to handle and complete one task at a time.
  • The job environment is stable, based on known relationships with people and welldefined processes.
  • Communication with others is based on knowledge of repetitive job routines and procedures gained from sufficient on the job experience.
  • Consistent, error free work based on defined regulations and standards are key measures of job performance success.
  • The job environment promotes steady, methodical work output so that job routines can be completed on time and errorfree.
  • This position is designed to develop a valued technical expert, who, recognised and supported by management and a stable work environment, can deliver quality work on a consistent basis.


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