Ea

2 months ago


Oxford, United Kingdom University of Oxford TSS Full time

Location:
- Oxford City Centre- Category:
- PA/EA- Vacancy Type:
- Full-time (temporary)- Pay rate:
- £17.02 per hour + holiday pay- Web advert**Vacancy ID**:14668

We are currently recruiting for a temporary EA for a centrally based Oxford University Department, starting asap on a full-time basis for 12 weeks.

**Duties**:

- Managing a complex diary of the Executive Director
- Researching and drafting responses and responding directly on the Executive Director's behalf, ensuring deadlines are met, and following-up actions. Maintaining an excellent overview of the current activities of the Executive Director and all areas of responsibility within the Director’s portfolio; including monitoring incoming correspondence, creating and maintaining an action tracker and ensuring deadlines are met.
- Making travel and accommodation arrangements.
- Assembling briefing and meeting papers in support of the Executive Director's day-to-da
- Acting as first point of contact for visitors and screening demands on the Executive Director’s time; dealing effectively with all forms of correspondence and contact, and replying to correspondents in a timely and appropriate way, including researching and drafting responses to come from the Director.
- Person specification**Essential Criteria**:

- Significant experience of working effectively as an executive/ personal assistant at senior level and preferably within higher education
- Experience of providing administrative and office management
- Excellent interpersonal skills and comfort in liaising with people at all levels, internal and external to the University
- Ability to solve problems and work calmly under pressure and towards tight deadlines
- Ability to make decisions at the appropriate level, knowing when to refer to others but otherwise acting independently.
- Ability to take minutes, meeting notes, and produce reports and actions


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