Office Administrator

4 weeks ago

East Molesey, United Kingdom Equippd Full time

**The Role**

We're looking for someone special to help run Equippd's day-to-day, from supporting our amazing engineering and design teams to carrying out essential processes to keep the office, our projects and processes running smoothly. You will be working closely with the senior management team and learn about every aspect of the company and how our amazing projects are run becoming a key part of the team

**Office Address** - 145b Walton Road, East Molesey KT8 0DU

**Times** - Monday to Friday 9am - 5.30pm

**Job Type** - Full-time

**Salary - **£25-30k

**General Responsibilities**:

- Managing the Equippd office and keeping it looking great and running smoothly
- Onboarding of new employees and due diligence on new and existing employee files (via Zinc) including organising staff reviews
- Submitting payroll information including employee overtime and travel to our accountants, and paying staff members on time
- Management and tracking of staff holiday and absence
- Managing our Equippd+ subscriber base to book in health-checks and reminders
- Helping to organise the company’s social calendar, trips and events
- Ensuring expense receipts and supplier invoices are submitted to our bookkeepers daily
- Chasing overdue invoices and paying suppliers monthly
- Working with our Project Managers to place material and project equipment orders
- Managing daily purchasing activities and supplier relations and negotiating contracts, prices, timelines etc.

**Essential Requirements**:

- Digitally literate - all of our systems are cloud-based and you will be expected to learn / use them efficiently
- Excellent organisational skills
- Strong mathematical skills

**Desired Skills**:

- Experience with Xero and / or Dext hugely beneficial
- Experience with any of the following digital platforms: Asana, Dext, JetBuilt, Canva and all G-Suite tools and apps.

**Some of the perks for being part of Equippd**
- Company laptop and card for expenses
- Cheap technology for your home
- 28 days holiday + Xmas bonues days (1-3) and your birthday off
- Private medical insurance inc. annual cash-back on dental / optical after passing probation
- Eligibility to become an Equippd Partner after three years
- Opportunity to develop, grow and learn new skills via company funded training

**Salary**: £25,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Health & wellbeing programme
- Private medical insurance
- Profit sharing
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- East Molesey: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

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