Personal Assistant

3 months ago

London, United Kingdom OFGEM Full time

**Details**:
**Reference number**:

- 354330**Salary**:

- £24,623 - £33,936- National £24,623 - £30,850 - London £27,038 - £33,936. Please ensure that you read the Pay and Reward information for civil service and internal colleagues before applying.- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer- Level 1B**Contract type**:

- Permanent**Business area**:

- OFGEM - GEMA & EXEC - DG Office - Markets**Type of role**:

- Administration / Corporate Support
- Operational Delivery**Working pattern**:

- Flexible working, Full-time, Job share**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Cardiff, Glasgow, LondonAbout the job

**Job summary**:
Ofgem works on behalf of energy consumers to ensure that every household and business in the UK can rely on a safe, affordable, and environmentally sustainable energy supply. We are playing a vital part in accelerating the transition to Net Zero and a carbon neutral energy system - a goal that everyone wants to achieve. Whatever your role, you’ll be playing your part in creating new energy solutions that are great for customers, and great for the environment.

Ofgem has a culture of inclusion that encourages, supports and celebrates the diverse voices and experiences of our colleagues. It fuels our innovation and helps ensure we can best represent the consumers and the communities we serve. Everyone is welcome - as an inclusive workplace, our employees are comfortable bringing their authentic selves to work.

**Job description**:
The role offers lots of autonomy, so we are looking for someone who is proactive and confident enough to challenge the status quo and change the way we do things. At the same time, you will be part of a collaborative and experienced team who are ready to support and train you.

You are likely to work at a senior level as a Personal Assistant or Team Administrator. Highly organised and able to work in a fast-paced environment with changing priorities. Good interpersonal and networking skills are essential, and you will be ready to cooperate closely with others. A high level of proficiency in MS Office (Word, Excel, PowerPoint, Teams) is essential.

**Person specification**:
**Key Responsibilities**:

- Proactive management of Deputy Directors’ diaries, effectively dealing with diary clashes and leading/attending diary meetings to understand the priorities.
- Work collaboratively with teams across the directorate to provide a wide range of logístical and administrative support.
- Work collaboratively with other PAs across the directorate, providing cover for the directorate’s PAs and EA where required.

**Key Outputs and Deliverables**:

- Manage the diaries of the Deputy Directors, ensuring their time is well spent and managed efficiently, and undertake general administrative duties as required.
- Exercise judgment and flexibility in managing potential conflicting diary issues in a tactful and sensitive manner, having due regard for business priorities.
- Ensure the Deputy Directors receive relevant papers and briefings in a timely manner, so they are fully prepared for meetings and events.
- Develop and maintain excellent working relationships with colleagues in the directorate and across the wider organisation, to ensure a high level of service to the Deputy Directors.
- Work as an effective and approachable team member, contributing to team meetings within the team, covering for other PAs/EA within the directorate as requested.
- Any other tasks commensurate with the role.

**Essential Criteria**
- **Planning, organising, and prioritising where priorities are constantly changing [LEAD].**:

- **Good interpersonal and networking skills with the ability to communicate with staff and industry contacts at all levels [LEAD].**:

- Experience of providing administrative support in a fast-paced environment.
- Proactive and able to work with minimum supervision.
- Demonstratable ability to work as part of a team.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Seeing the Big Picture
- Managing a Quality Service
- Delivering at Pace
- Communicating and Influencing

**Technical skills**:
We'll assess you against these technical skills during the selection process:
**Benefits**:

- Alongside your salary of £24,623, OFGEM contributes £6,648 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Ofgem can offer you a comprehensive and competitive benefits package which includes; 30 days annual leave after 2 years; Excellent training and development opportunities; The opportunity to join the generous Civil Service pension which also includes a valuable range of benefits; and 1 day a week in the office but it is in review, flexible working hours and family friendly policies. Plus lots of other bene

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