Service Management Team Secretary

1 month ago

Epping, United Kingdom Essex Partnership University NHS Foundation Trust Full time

We have an exciting for an experienced secretary to provide a comprehensive secretarial service to the Senior Management Team for WECHS

Your role will be to organise administration services to the Senior Management Team in a timely manner for a range of functions as requested by Director of Community Health services West Essex./ Operational Managers/ Clinical Managers/ Clinical Leads.

To provide a full and confidential secretarial and administrative service to the Senior Management Team WECHS. The complexity of this role requires a high degree of organisational skills particularly in diary management and time management.

EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;
- Season Ticket Loans
- NHS discounts for staff
- Excellent Training facilities and opportunities
- Buying and Selling annual leave scheme
- The opportunity to work bank shifts and expand knowledge and experience in other areas
- Salary Sacrifice schemes including lease cars and Cycle to Work
- Day One Flexible Employer

Join our Staff bank

What is Staff Bank?

Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.

All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.

If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank

Effective diary management will require the post holder to organise meetings as required. This will require liaison with a wide number of both internal and external stakeholders.

To provide a first point of contact for internal and external queries, answering them where possible and otherwise signposting them to the appropriate department.

To attend and minute meetings as required and be responsible for the typing and presentation of reports and minutes in accordance with the required format. This may include HR meetings and hearings of a confidential nature.

To manage the communication to and from your responsible lines and across all Directorates ensuring that all matters are prioritised appropriately.

To ensure that there is an efficient electronic and manual filing and retrieval system in operation with a functioning brought forward system.

To take lead responsibility for organising workshops and other functions as directed. This will require communication with all attendees, booking venues, organising catering, attendance on the day and note taking and typing from the day.

To prepare and co-ordinate papers, presentations and agendas for meetings. Attend and minute meetings if required and transcribe minutes ensuring follow up action is taken for specific pieces of work/committees.

To assist with budget management by coding and checking expenditure in accordance with standing financial instructions.

To assist in the local induction of other members of staff within the Directorate as required. To support the recruitment, induction and supervision of other administrative staff where appropriate and as required.

To cover within the Directorate secretarial/administrative team as required

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