People Team Coordinator

3 weeks ago


Epping, United Kingdom Qualis Group Limited Full time

We currently have a fantastic opportunity available for a Coordinator to join our People Team.

**The purpose of the role**:
The People Team Coordinator manages all day-to-day administration for the function and manages our online systems. Handles offers and onboarding, probation reviews, job changes and leavers. Plays a key role in coordinating recruitment and training. Continuously reviews and improves our processes and report production. Supports the team with project delivery and provides a first point of contact for employees.

**Remuneration**:
**Your key responsibilities will include**:
**Recruitment**
- Posting vacancies on our careers site and job boards via our ATS System
- Creating offers of employment
- Supporting and coordinating the onboarding process for new starters, including running inductions, DBS checks and right to work checks
- Ensuring probationary reviews are carried out and any issues are escalated

**Leavers and employee changes**
- Ensuring changes are approved in line with our internal procedures, confirmed in writing to employees, reflected in our systems and captured accurately and consistently for payroll processing
- Supporting with the administration of annual HR processes including performance appraisals, pay and bonus review, healthcare and insurance renewals
- Coordinating the off-boarding process for leavers, including arranging exit interviews

**Systems**
- Maintaining an accurate HR database with all relevant employee information and necessary documentation, and managing access to this information
- Providing basic training to new starters on systems during the induction process.
- Carrying out regular data audits
- Working with the wider team to further develop our system capability, e.g. digitalising the processes, expanding the data set and improving reporting.

**Training and Development**
- Monitoring staff reviews and performance ratings
- Updating, and maintaining training records
- Ensuring that online training is issued in line with our training matrix
- Working with Health and Safety Department to establish safety and technical training requirements
- Producing and disseminating to the business regular reports to highlight any gaps in training and renewals due
- Arranging external and internal training as required
- Supporting internal training initiatives, creating training packs, agendas, facilities etc.

**General Responsibilities**
- Preparing correspondence, confidential reports and documents
- Maintaining benefits records internally and with our providers
- Handling all employee queries, written or verbal with the utmost confidentiality
- Assisting with the coordination of arrangements for occupational health reviews
- Producing informative reports using the HR platform
- Providing data to monitor performance against our function’s KPIs, encompassing headcount, turnover, recruitment, sickness absence, training completion and budget spend
- Working in collaboration with the wider team to develop and deliver projects in line with the Group’s people plan
- Maintaining the People Team’s intranet page and careers site. Ensuring continuous development of information that is relevant, informative, and engaging
- Continuously improving our processes to optimise our service and meet changing needs of the business

**Required knowledge and skills**:

- Strong communication and interpersonal skills
- A collaborative worker and team player
- Professional yet approachable and keen to provide a high level of customer service
- Ability to analyse data, an eye for detail and an analytical and logical approach
- Strong organisational skills and the ability to manage competing priorities to deliver a consistent and efficient service to customers
- Good working knowledge of ICT systems and excellent MS Office skills
- A positive outlook with a can-do attitude
- Quick to learn new skills
- Positive attitude to change and continuous improvement
- Comfortable to manage highly sensitive confidential information in line with GDPR
- Passionate about pursuing a career in a HR field
- Keeps abreast of developments within the field

**Required qualifications and experience**:

- Hold a relevant degree or minimum CIPD Level 3 qualification or working towards
- At least 1 to 2 years previous working experience within a HR Team


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