Senior Document Controller
2 weeks ago
**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**
We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
This is an exciting time to join us on this journey.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
**_Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**
**JOB TITLE: SENIOR DOCUMENT CONTROLLER**
**KEY RESPONSIBILITIES**:
- To provided document control support to the various projects, including both internal and external clients.
- To provide guidance to those they are responsible for and support to the Lead Document Controller and Head of Document Management.
- Take personal responsibility for safety and adhere to Petrofac’s ‘Golden Rules of Safety’.
- Supervise and manage the control, processing and distribution of all documentation entering and leaving the company/ project as per the relevant company/project procedures, fully utilising the relevant EDMS system and implementing relevant QC checks.
- Supervise and manage the job closeout/ handover function to ensure that all projects/ jobs are closed out correctly and in a timely manner.
- Accurate filing of all documentation as per project/ company requirements.
- Accurate data entry into the relevant EDMS system as and when required.
- Archiving in accordance with the Petrofac retention policy and archiving procedures.
- Recalling boxes/information from archive as and when requested and keeping an up‐to‐date register of boxes where abouts until they are returned to the archive company.
- General scanning/photocopying as and when required to support the DCC team during holiday or sickness periods.
- Assist in the recruitment selection and interview process, where required.
- Take personal responsibility for safety and adhere to Petrofac’s ‘Golden Rules of Safety’.
- Supervise and manage the control, processing and distribution of all documentation entering and leaving the company/ project as per the relevant company/project procedures, fully utilising the relevant EDMS system and implementing relevant QC checks.
- Supervise and manage the job closeout/ handover function to ensure that all projects/ jobs are closed out correctly and in a timely manner.
- Accurate filing of all documentation as per project/ company requirements.
- Accurate data entry into the relevant EDMS system as and when required.
- Archiving in accordance with the Petrofac retention policy and archiving procedures.
- Recallingboxes/informationfromarchiveasandwhenrequestedandkeepinganup‐to‐date register of boxes where abouts until they are returned to the archive company.
- General scanning/ photocopying as and when required to support the DCC team during holiday or sickness periods.
- Assist in the recruitment selection and interview process, where required.
- Supervision of those within the Document Control team they are responsible for in all areas of Document Control, and also provide guidance and advice as needed.
- Liaising with external clients and ensuring that the project they are responsible for is being managed as per their requirements. This would include holding regular meetings between the two Document Control teams to track progress/ discuss any concerns etc.
- Fully conversant in the EDMS system so they can provide training, advice and guidance as required to all internal clients, including the Document Control team.
- Assist the Lead Document Controller in conducting any Competence Assessments and Technical Audits.
- Assist the Lead Document Controller in the development and upkeep of all new and existing Document Control processes and procedures.
**ESSENTIAL QUALIFICATIONS AND SKILLS**:
- Good standard of education.
- Firm understanding of Document Control principles and processes and be able to convey and enforce them as required.
- Organised and attentive to detail.
- Good interpersonal skills.
- Good communication skills and the ability to communicate with people.
- at all levels internally and externally.
- Good time management skills.
- Good team player who is also capable of working autonomously.
- Motivated to deliver.
- Relevant experience in a Senior Document Controller role.
- Good experience of using an Electronic Document Management System
- (ED
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