Senior Admin Officer
2 weeks ago
Salary 1
- £23,637 - £29,046
Number of jobs available 1
- 1
Detail of reserve list 1
- 12 Months
Region 1
- North West
City/Town 1
- Birkenhead
Building/Site 1
- NPS 40 EUROPA BOULEVARD BIRKENHEAD, CH41 4PE
Grade 1
- Other
Organisation Grade for HMPPS 1
- NPS Pay Band 3 National
Post Type 1
- Permanent
Working Pattern 1
- Full Time
Role Type 1
- Administration / Corporate Support
Job description 1
**Overview of the job**
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.
The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.
The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.
The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff
**Summary**
The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.
The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.
In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.
The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position
**Responsibilities, Activities & Duties**
The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time
**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.
**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division
**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function
**Enhance your own performance**
- Manage own resources and take responsibility for own professional development
**Use information to take critical decisions**
- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to maintain and enhance performance.
- Ensu
-
Office Admin
1 month ago
Birkenhead, United Kingdom Dolifts flt training ltd Full timeOffice admin. Answering phone. Talking with clients. Good on computers **Job Type**: Part-time Part-time hours: 15 per week **Salary**: £10.50 per hour Ability to commute/relocate: - Birkenhead, Ch46 1dw: reliably commute or plan to relocate before starting work (required) Work Location: One location
-
Clerical/admin Officer
1 month ago
Birkenhead, United Kingdom Brook Street Full timeTemporary Contract Monday - Friday 9am-5pm 37hrs per week Pay rate starts at £9.65 Increasing to £10.98 after 12 working weeks Job Role -Admin Officer **Typical qualifications and experience**: five GCSEs at Grade C or above or equivalent (including English Language or equivalent), NVQ Business Administration Level 2, or suitable clerical experience....
-
Admin Officer
4 weeks ago
Birkenhead, United Kingdom Acorn Recruitment Limited Full timeAcorn by Synergie currently recruiting for an Temporary Admin Officer for our client in the Wirral CH41. Hours: 09:00 - 17:30, 36 hours per week Rate of pay: £11.70 ph Location: Wirral CH41 Temporary role for approx. 4-6 weeks Key duties but not limited to: - Oversee incoming and outgoing post on a daily basis - Maintain filing systems - Supports the...
-
Social Media
1 month ago
Birkenhead, United Kingdom Orbital Welding Services Full timeWe are seeking a dynamic and organised individual to join our team as a Social Media / Admin Assistant at our office in Wirral. This position offers an excellent opportunity to build and showcase your social media skills while supporting our administrative tasks. Contract Details: - Position: Social Media, Marketing & Admin Assistant - Weekly Hours: 35...
-
Senior Administrative Officer
1 month ago
Birkenhead, United Kingdom Wirral Community Health and Care NHS Foundation Trust Full timeThe Safeguarding Team in Wirral are seeking administrative staff to work with the Safeguarding Children's Team. This is a full time, permanent position that covers Monday to Friday. The Safeguarding Service provides the organisation’s board with assurance regarding the effective discharge of its safeguarding duties in line with relevant legislation and...
-
Secretary/clerical Officer
4 weeks ago
Birkenhead, United Kingdom Wirral University Teaching Hospital NHS Foundation Trust Full timeThis is an exciting opportunity to join the Integrated Discharge Team in this admin role The post holder will work alongside the admin team and the wider MDT in this busy team coordinating and supporting discharge from Wirral University Teaching Hospital. There are opportunities to engage in training and development, and contribute to development of the...
-
Senior Administrative Officer
1 month ago
Birkenhead, United Kingdom HM Prison & Probation Service Full time**Details**: **Reference number**: - 323887**Salary**: - £23,637 - £29,046- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: -...
-
Administration Officer
1 month ago
Birkenhead, United Kingdom Wirral Methodist Housing Association Full time**Key Areas** To provide admin assistance to the Operations team in delivering an efficient service to customers. **Main Tasks** To ensure that properties are let to keep rent loss and associated void costs at a minimum in line with targets by: - Manage the advertisement and shortlisting processes for housing applicants on property Pool Plus and other...
-
Secretary/clerical Officer
4 weeks ago
Birkenhead, United Kingdom Wirral University Teaching Hospital NHS Foundation Trust Full timeThis is an exciting opportunity to join the Integrated Discharge Team in this admin role The post holder will work alongside the admin team and the wider MDT in this busy team coordinating and supporting discharge from Wirral University Teaching Hospital. There are opportunities to engage in training and development, and contribute to development of the...
-
Administrator
4 weeks ago
Birkenhead, United Kingdom Balfour Beatty Full time**About the role** The opportunity to create is all around you. Whatever your level, whatever your role, whatever the project, you’ll be able to take initiative here and get stuck in. Join our **Balfour Beatty Kilpatrick** team as an **Administrator** and shape something special. **What you'll be doing** As an **Administrator** your responsibilities will...
-
Level 3 Business Administration Apprentice
4 weeks ago
Birkenhead, United Kingdom Impact Futures Training Ltd Full time**About Potens** We are a national provider of health & social care support services for children and adults with disabilities and complex needs. Our employees are the driving force behind the fantastic care and support being delivered to hundreds of adults and children across the UK. Our teams are purposeful, positive and progressive. They work hard to...
-
Senior Finance Officer
6 days ago
Birkenhead, Merseyside, United Kingdom Page Personnel Full timePage Personnel are currently partnering with a leading Manufacturing and Production business, based in Birkenhead, who are looking for a Finance Officer to join their team on a permanent basis. Reporting into the Finance Manager, you will be responsible for the purchase and sales ledgers Our client is a prominent player in the Manufacturing and Production...
-
Level 3 Business Administration Apprentice
1 month ago
Birkenhead, United Kingdom Impact Futures Candidate Team Full time**About Potens** We are a national provider of health & social care support services for children and adults with disabilities and complex needs. Our employees are the driving force behind the fantastic care and support being delivered to hundreds of adults and children across the UK. Our teams are purposeful, positive and progressive. They work hard to...
-
Senior Accountant Hybrid
3 weeks ago
Birkenhead, Wirral, United Kingdom Essential Employment Full timeSenior Accountant (Hybrid) needed in Birkenhead, £43.42ph PAYE - Reference: RQ1245645 This role is hybrid, it will be a mixture of office based and home working. The Senior Accountant is responsible for supporting non-finance teams in monitoring and maintaining their budgets, as well as delivering on technical, finance and accountancy-related...
-
Senior Property Solicitor or Conveyancer
1 week ago
Birkenhead, United Kingdom Clear IT Recruitment Full timeMy client is searching for a Senior Property Solicitor or Conveyancer to join their Birkenhead, Merseyside offices on a hybrid basis. Key responsibilities • You will be responsible for managing a caseload on a day-to-day basis which includes all aspects of the conveyancing transaction from instruction to completion, registration and closure of the...
-
Senior Administrative Officer
4 weeks ago
Birkenhead, United Kingdom Wirral Community Health and Care NHS Foundation Trust Full timeThe Safeguarding Team in Wirral are seeking administrative staff to work with the Safeguarding Children's Team. This is a full time, permanent position that covers Monday to Friday. The Safeguarding Service provides the organisation's board with assurance regarding the effective discharge of its safeguarding duties in line with relevant legislation and...
-
Senior Property Solicitor or Conveyancer
1 week ago
Birkenhead, United Kingdom Clear IT Recruitment Full timeMy client is searching for a Senior Property Solicitor or Conveyancer to join their Birkenhead, Merseyside offices on a hybrid basis.Key responsibilities• You will be responsible for managing a caseload on a day-to-day basis which includes all aspects of the conveyancing transaction from instruction to completion, registration and closure of the file.•...
-
Administration & Monitoring Assistant
2 weeks ago
Birkenhead, Merseyside, United Kingdom Ourlady Saintedwards Full timeOur Lady & St. Edward's Catholic Primary School require an Administration Assistant 32.5 hours per week term time only. Band D salary £17,957.31 (subject to 24/25 pay award) 8.45 am to 3.45 am Monday to Friday with 1/2 hour lunch. Required as soon as possible. We require an Administration Assistant to join our large, busy admin team across our 2...
-
Accounts Assistant
4 weeks ago
Birkenhead, United Kingdom Adele Carr Recruitment Full time**Company Information** You will be working for a long establish organisation based in Birkenhead. Due to current growth they are expanding their Finance Team. **Main duties** Reporting to the Finance Manager, you will be working within an established finance team. Due to the growth within the business, the role is very adaptable and you need to be happy...
-
Temporary Senior Financial Accountant
1 month ago
Birkenhead, Merseyside, United Kingdom Essential Employment Full timeSenior Technical Accountant (Hybrid) needed in Birkenhead, £43.42ph PAYE – Reference: This role will be a mixture of office based and hybrid work. The Senior Technical Accountant will provide accurate statutory reporting, financial management information, monitoring of key financial assets and statutory returns. This will require accurate and timely...